Senior Producer, Events Exclusive job

Event Logistics & Operations
● Lead operational planning for meetings, conferences, brand activations and experiential
events.
● Develop and manage detailed logistics plans, production schedules and operational
timelines.
● Coordinate all event logistics including transportation, accommodation, venue
operations, catering, staffing, security and guest services.
● Manage attendee movements, airport transfers, shuttle operations and VIP logistics.
● Coordinate registration, accreditation and on-site guest experience operations.
● Create operational documents including run sheets, venue plans, rooming lists, transport
schedules and contingency plans.
● Ensure all health & safety, compliance and risk management requirements are met.
● Lead on-site operations and quickly resolve any operational issues during live events.

Venue & Supplier Management
● Research, source and negotiate venues throughout Japan.
● Manage venue contracts, function space requirements and operational planning.
● Build strong relationships with hotels, DMCs, transportation providers, production vendors
and local suppliers.
● Negotiate competitive pricing while maintaining high service standards.
● Coordinate supplier deliverables and ensure deadlines are met.

Project Management
● Work closely with Producers, Account Teams and Creative teams to ensure operational
feasibility.
● Develop and maintain detailed project schedules.
● Coordinate communication between internal teams and external vendors.
● Identify operational risks early and implement mitigation plans.
● Support multiple projects simultaneously while maintaining exceptional attention to
detail.

Budget Management
● Develop and manage logistics budgets.
● Track supplier costs and identify opportunities for efficiencies.
● Ensure logistics spend remains within approved budgets.
● Reconcile vendor invoices and event costs after program completion.

Success Measures
● Seamless event execution with exceptional operational delivery.
● Guests and clients experience smooth, stress-free events.
● Strong supplier relationships and operational excellence.
● Effective budget management.
● Reliable project delivery under tight timelines.

● Bilingual (Business Japanese & Business English), with a strong understanding of Japanese business
culture.
● 5+ years' experience in event operations, logistics, travel management, destination
management, hospitality, MICE, DMC or large-scale event delivery.
● Experience managing transportation, accommodation and venue logistics for corporate
events.
● Strong project management and organizational skills with excellent attention to detail.
● Ability to manage multiple priorities in a fast-paced environment.
● Excellent communication and stakeholder management skills.
● Experience negotiating with hotels, venues and suppliers.
● Comfortable working on-site, including occasional evenings, weekends and travel.
● Proficient with Microsoft Office and project management tools.
● Calm under pressure with excellent problem-solving abilities.
● Passionate about creating exceptional guest experiences through flawless operations.