Administrative Assistant - Global Investment Firm

You will support a team of senior professionals at a global investment firm. This role requires strong attention to detail, discretion, and the ability to manage multiple priorities with confidence.

Client Details

The company is a prestigious, international organization known for its excellence in finance and investments. With a collaborative and fast-paced work culture, they offer a professional environment that values high standards, efficiency, and integrity. Their Japan office plays a key role in regional operations and is committed to supporting both professional development and work-life balance.

Description

• Manage complex calendar scheduling and meeting coordination across time zones
• Organize internal and external meetings, both onsite and offsite
• Prepare expense reports and handle travel arrangements efficiently
• Liaise with clients, vendors, and internal stakeholders professionally
• Support team operations with document handling, data entry, and reporting
• Handle ad hoc administrative tasks to ensure smooth team workflow
• Coordinate across departments to assist with projects and event logistics

Job Offer

• Join a top-tier global firm with strong leadership and clear career development opportunities
• Be part of a professional and respectful team culture in a stable, long-term role
• A collaborative work environment that values efficiency and precision.

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Linh Nguyen on +813 6832 8697.

• Experience in an administrative or assistant role, ideally in a multinational or financial services firm
• Fluent in Japanese (native level) and business-level English (both written and verbal)
• Proactive, highly organized, and capable of managing competing priorities
• Strong communication skills and a client-service mindset
• Familiar with Microsoft Office and standard business tools
• Maintains confidentiality and demonstrates professional maturity