Admissions Coordinator (Fixed-term Maternity Cover) Exclusive job

Position                     

Admissions Coordinator (Fixed-term Maternity Cover) 

Department               

Undergraduate Admissions

Position type               

Full-time

Location                     

Tokyo (Sangen-jaya station)

Remote work available; occasional on-site attendance may be required as needed for business purposes.

Maternity cover         

This post is fixed-term from February 2026 to April 2027 with the possibility to extend depending on the return date of the post-holder

Work hours               

37.5 hours per week (9:00 to 17:30, Monday to Friday)

Report to                   

Director of Admissions Operations

Visa Requirement       

Temple University, Japan Campus (TUJ) is able to sponsor a visa for this position.

Salary & Benefits

Salary commensurate with experience.

Eleven (11) days paid vacation in the first year, increasing to 20 days after 6 years of employment, plus 5 paid “personal and sick days” each year. In addition, approximately two weeks company-wide break over Christmas/New Year. Japanese social insurance and pension, commuting/telework allowance, and tuition benefits for Temple University, Japan Campus (TUJ) programs.

Overview of Position

The TUJ Undergraduate Admissions Office is responsible for reviewing and processing all applications to the undergraduate programs, releasing admission decisions on a rolling basis, and accurately entering and maintaining data in various information systems. The Admissions Coordinator will mainly work on transfer credit evaluations as well as handling various inquiries and requests regarding transfer credit processes. The person in this role may also help the other team members with document check, data check, application reviews, and inquiries from the relevant offices. This position is a temporary, fixed term position covering maternity and childcare leave. The selected candidate will receive fast-paced on-the-job training (OJT) within a month or so. The office is operated remotely; however, due to operational needs, occasional on-campus attendance may be required.  

Primary Responsibilities

• Evaluate transfer credits for newly admitted students using university systems (Slate, Raptor, u.achieve) in a timely manner
• Review transfer credits when additional college transcripts and test scores are submitted for newly admitted and currently enrolled students
• Respond to transfer credit-related inquiries from internal relevant offices, including Admissions Counseling, the Academic Advising Center, and the Office of Student Services and Engagement
• Assist with other inquiries and requests from the relevant offices, and review applications as needed
• Collaborate with the team members to optimize the use of technology and AI for admissions processes and reports
• Update non-automated student data in university systems (Slate, Banner, etc.)

Application Process

Review of applications will begin immediately with the desired start date of February 2026.

Applications received by January 5, 2026 will receive first consideration.

Please apply from below link. 

https://tuj.bamboohr.com/careers/69?source=aWQ9Mg%3D%3D

Required application materials to be submitted:

1. a cover letter highlighting relevant experience and what appeals to you about the position,
2. a resume or CV and
3. a list of two professional references with their contact information

Only those applicants who make it past the initial review will be contacted.

Temple University, Japan Campus is committed to equal opportunity employment, and to increase diversity and inclusivity in both its community and curricula. All qualified applicants shall receive full and equal consideration for employment. The university does not discriminate against candidates and employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status under the law. Candidates who can contribute to the institution's goals are strongly encouraged to apply.

Required Qualifications

• Bachelor's degree or higher
• Fluent English and business-level Japanese (oral and written)
• A graduate from a U.S. university or familiarity with the U.S. and/or international higher education systems
• Demonstrated commitment to accurate data entry and record-keeping in a time-sensitive environment
• Strong computer skills and knowledge in Microsoft Word, Excel, and CRM
• Excellent research skills
• Friendly, professional and detail-oriented

Preferred Qualifications

• 2-3 years working experience in higher educational institutions
• Familiarity with multiple student information systems (e.g., Banner, Slate, u.achieve, or others)
• Experience with student information systems (experience with Slate is a plus)
• Experience in higher education admissions or related administrative roles
• Experience collaborating with student recruiters and academic/student services offices.