[Urgent] Executive Assistant - Global Investment Firm

In this role, you will provide high-level administrative support to senior executives in a fast-paced Tokyo office. You will manage schedules, travel, communications, and help ensure smooth daily operations across the team.

Client Details

The company is a global leader in alternative asset management, with over $800 billion in assets under management. In Japan, the firm plays a key role in delivering flexible capital solutions across private equity, credit, and retirement services. With a growing Tokyo office and strong local partnerships, the company supports major corporates and institutions through tailored investment strategies. Their integrated platform combines global expertise with local execution, helping drive long-term financial outcomes in one of Asia's most dynamic markets.

Description

• Manage complex travel arrangements: book flights, hotels, and coordinate visas
• Own executive scheduling: plan and organize meetings, conferences, and off-sites
• Prepare and edit business documents: Word, Excel, and PowerPoint materials
• Handle expense processing: manage reimbursements via Concur
• Support recruitment coordination: schedule interviews and manage logistics
• Draft strategic communications: emails, memos, and official correspondence
• Provide administrative support: assist with invoices, mail coordination, and vendor onboarding
• Collaborate with team assistants: ensure seamless office operations

Job Offer

• Be part of an international and fast-paced corporate environment
• Work closely with top-tier professionals and build a valuable career network
• Competitive salary and opportunities for growth within a prestigious global firm

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Linh Nguyen on +813 6832 8697.

• Minimum 5 years of experience supporting senior executives or a bachelor's degree
• Fluent in both Japanese and English, with strong written and verbal communication skills
• Highly organized, detail-oriented, and able to manage multiple priorities under pressure
• Proactive and professional, with a strong sense of ownership and discretion
• Skilled in Microsoft Outlook, Excel, Word, and PowerPoint
• Comfortable working full-time in the office, Monday to Friday
• Team-oriented with a collaborative mindset and a positive attitude