Team Assistant - Investment Management

This role combines traditional executive support with team coordination and office assistance in a fast-paced yet professional environment.

Client Details

This is a global investment management firm with a strong presence in Asia, known for its disciplined approach, lean structure, and high-caliber team. Their Tokyo office offers a collaborative and respectful culture, where professionalism and personal accountability are valued. This is a rare chance to work closely with a top-tier team in a well-established organization.

Description

• Manage scheduling, travel arrangements, and expenses for a team of 6-7 members
• Handle document filing, binding, mailing, and overall administrative upkeep
• Maintain pantry stock, office supplies, and ensure a tidy work environment
• Coordinate visitor reception and manage business card and contact records
• Support collection and organization of publicly available corporate reports (as needed)
• Use Microsoft Office 365 tools to manage day-to-day tasks and reporting
• Communicate professionally with internal and external stakeholders in Japanese and English

Job Offer

• Attractive benefit package
• Stable working hours (9:00-18:00)
• Limited overtime (approx. 10-20 hours/month)
• Collaborative and respectful workplace with a global outlook

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Linh Nguyen on +813 6832 8697.

• Minimum 3 years of experience in executive assistant or administrative roles
• Strong communication and interpersonal skills with professional business etiquette
• Proactive and team-oriented mindset-someone who supports beyond their own scope
• Fluent Japanese and business-level English (written and spoken)
• Familiarity with Office 365 and general office software tools