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Executive assistant
| Hiring Company | Global Industrial company |
| Location | Tokyo - 23 Wards |
| Job Type | Contract |
| Salary | 3.5 million yen ~ 4 million yen |
Job Description
- Manage the executive’s appointments and schedules and make travel arrangements to make best use of his time.
- Plan, organize, and schedule own workload so that these activities are completed accurately and on time. These activities may include but not limited to preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing meeting minutes, organizing company activity/event, etc.
- Gather, compile, verify, and analyze information for the executive to use in documents such as memos, letters, reports, speeches, presentations, and news releases
- Facilitate smooth communications between the executive and other executives, managers, employees, channel partners and external parties such as media, customers, vendors etc.
- May have access to the executive's email accounts to schedule their appointments and answer or redirect routine enquiries from internal or external sources
- Handle confidential information and maintain the security of the executive’s official and personal records and files
- Maintain the executive's travel and expenses records; monitor, review, and approve standard expenditures to ensure that the activities of the office are conducted within established budgets
- Provide basic translation (Japanese to English/English to Japanese) for business reports and team communication
- Undertake any relevant tasks as may be directed by the superior from time to time.
General Requirements
| Minimum Experience Level | Over 3 years |
| Career Level | Mid Career |
| Minimum English Level | Business Level |
| Minimum Japanese Level | Native |
| Minimum Education Level | Technical/Vocational College |
| Visa Status | Permission to work in Japan required |
Required Skills
- University degree or diploma;
- 3-5 years’ working experience in commercial area and in MNCs,
- Strong sense of discretion, confidentiality, good knowledge of technical and business vocabulary, service & detail oriented.
- Fluent in oral and written Japanese and English
- Excellent communication skill across levels, functions and cultures
- Analytical, self-motivated, energetic, good at execution, skillful for multi-tasks, quick learner, can work independently and also under high pressure
- Good MS Office skills, Word, Excel, PowerPoint and usual productivity software; SAP experience is a plus
- Team player
Job Location
- Tokyo - 23 Wards
Work Conditions
| Job Type | Contract |
| Salary | 3.5 million yen ~ 4 million yen |
Job Category
- Customer Service, Secretary and Administration > Secretary, PA
- Customer Service, Secretary and Administration > General Assistant
