Admissions Officer｜英国名門ラグビー・スクール日本校｜入学事務局

≪募集要項・本ポジションの魅力≫

• お問い合わせ対応から出願・入学手続きまで、ご家庭に寄り添う入学事務全般を担当
• 子どもの新たな学校生活の第一歩を支え、ご家族に安心と信頼を届けられる仕事
• 成長する国際学校で英語力を活かし、入学事務や学生募集分野へキャリアを広げられる環境
• 年間休日120日以上、研修・資格取得支援もあり、成長を後押しする制度が充実

【概要】
The Admissions Officer is responsible for delivering a professional, welcoming and well-organised admissions experience for prospective families, working closely with the Admissions Manager.
The postholder will manage enquiries and applicant records, coordinate visits, assessments and interviews, prepare correspondence, track documentation and decisions, support recruitment events and maintain accurate information within OpenApply and other School systems.
Admissions and Marketing are separate functions. The Admissions Officer focuses on family engagement, application administration, process quality and conversion under the direction of the Admissions Manager. 

＜具体的には＞

１．Prospective-Family Service and Enquiries

• Monitor and respond to admissions email, telephone and other approved enquiry channels promptly, professionally and empathetically in English and Japanese.
• Explain RSJ's educational offer, day and boarding options, entry points, admissions process, assessment requirements, fees and next steps accurately and clearly.
• Identify the needs and circumstances of each family and provide appropriate follow-up, while avoiding advice or commitments outside delegated authority.
• Maintain regular, purposeful communication with prospective families throughout the admissions journey and ensure no enquiry or application is left without a clear next action.
• Escalate sensitive, complex or exceptional cases promptly to the Admissions Manager.

２．Application and Database Administration

• Create, update and maintain accurate enquiry and applicant records in OpenApply and other relevant School systems, including status, source, notes, tasks, documents and communications.
• Check applications for completeness and request required documents, including school reports, references, identification and other supporting information.
• Track applicants through each stage of the pipeline and ensure deadlines, follow-ups and outstanding actions are visible and completed.
• Maintain orderly and confidential digital records in accordance with School procedures, privacy requirements and agreed retention practices.
• Support routine data quality checks, deduplication, reporting and process improvements.

３．Visits, Assessments and Admissions Decisions

• Arrange personalised campus tours, online meetings, taster visits and other prospective-family appointments, coordinating relevant staff and pupil involvement.
• Coordinate entrance assessments (admissions testing), interviews, references, scholarship assessments and related logistics, including invitations, schedules, rooms, online links and materials.
• Ensure assessment information and staff feedback are collected and recorded promptly for review by the Admissions Manager and authorised decision-makers.
• Prepare accurate offer, waiting-list, decline and other outcome communications for approval and issue.
• Maintain clear separation between administration of the process and formal admissions decisions, which remain with authorised School leaders.

４．Offers, Acceptance and Onboarding

• Track offers, acceptance documents, deadlines, deposits and other required steps, liaising with Finance and the Admissions Manager as appropriate.
• Provide accepted families with clear information about enrolment, start dates, orientation, uniforms, transport, technology, medical requirements and other onboarding matters.
• For boarding and overseas pupils, coordinate the collection of required boarding, travel, guardianship, emergency-contact and immigration-related information in accordance with School procedures and applicable requirements.
• Prepare a complete and timely handover of accepted pupils to Registry, Finance, Boarding, Medical, academic and pastoral colleagues, avoiding duplicate requests to families wherever possible.
• Support new-family welcome and orientation activity and help resolve outstanding pre-arrival matters.

５．Events, Recruitment Support and Partnerships

• Support the planning and delivery of Open Days, information sessions, webinars, assessment days, school fairs and agreed recruitment travel.
• Represent RSJ professionally at approved external events and provide accurate follow-up to participating families.
• Support the Admissions Manager in communication with feeder schools, education advisers, relocation partners and approved agents, ensuring they receive current and accurate information.
• Maintain event registrations, attendance records, follow-up actions and feedback.
• Share recurring questions, family feedback, lead quality and conversion barriers with the Marketing team to improve campaigns and information.

６．Reporting, Compliance and Continuous Improvement

• Prepare regular pipeline and activity reports covering enquiries, applications, assessments, offers, acceptances, withdrawals, source markets, response times and conversion.
• Support the Admissions Manager in monitoring year-group capacity, waiting lists, day and boarding demand and key recruitment trends.
• Follow the School's Admissions Policy and all approved procedures consistently, fairly and transparently.
• Comply with safeguarding, child protection, equality, privacy, information-security and record-keeping requirements.
• Identify practical ways to make the admissions process clearer, faster and more family-friendly while preserving appropriate checks and decision-making standards.
• Prompt, warm and accurate communication with prospective and accepted families.
• Complete, current and reliable applicant records and documentation.
• Well-organised tours, assessments, interviews and admissions events.
• Clear progression of applicants through the pipeline and timely follow-up of outstanding actions.
• Accurate offers, acceptance tracking and handover into Registry and School operations.
• Positive collaboration with the Admissions Manager, Marketing and wider School teams.
• Consistent compliance with admissions policy, safeguarding, privacy and delegated authority.

■Career Development：
This role offers the opportunity to develop a career in admissions within a growing international school. As Rugby School Japan continues to expand, there may be opportunities to take on broader responsibilities across admissions, marketing or student recruitment, contribute to Group-wide projects, or progress into more senior admissions or school administration roles, depending on performance, organisational needs and individual aspirations.

■当社について：
学校法人ラグビー・スクール・ジャパンは、英国屈指の名門校 Rugby School の日本校「Rugby School Japan(“RSJ”)」を運営する学校法人です。Rugby School Japanは2023年に開校し、英国伝統のボーディングスクール教育を日本で実現する学校として着実に成長を続けています。また、Clarence International School、Phoenix House International Schoolとともに、18か月から18歳までをつなぐCEA Pathwayの一翼を担っています。また、2024年には、英国国際学校評議会(COBIS)より、パストラルケアの領域において最高評価であるBeacon Status を得ました。
開校から4年目を迎える現在、次の成長ステージへ進む RSJ が求めているのは、学校に関心を寄せるご家庭にとって、温かく頼れる「最初の 窓口」となる Admissions Officer。お問い合わせから出願、アセスメント、入学まで、ご家庭に寄り添いながら子供たちの新しい学校生活の第一歩を導く仕事です。

【雇用形態】
正社員

【給与】
年収：550万円～700万円
※給与は年俸を12分割し毎月支給。
※経験・能力・前職給与等を考慮のうえ決定します。

■賞与：年俸制のため原則賞与なし（業績等に応じて特別賞与を支給する場合があります。）

【就業時間】
基本は午前8時半ー午後5時半（1時間休憩）の8時間勤務

【勤務地】
学校法人ラグビー・スクール・ジャパン The RSJ campus
■アクセス：つくばエクスプレス「柏の葉キャンパス駅」徒歩約6分

【休日休暇】

• 土曜日・日曜日は休日（学校行事等により勤務をお願いする場合あり）
• 祝日は原則勤務日（学校年間カレンダーによる勤務）
• 年間休日120日以上（学校カレンダーによる）
• 年次有給休暇：入社半年後から年間20日付与（うち15日間は学校が指定）
• 有給病気休暇（年間10日）
• その他、就業規則による

【待遇・福利厚生】

• 交通費：月額上限36,000円
• 各種社会保険完備（勤務条件による）
• 定期健康診断（勤務条件による）
• 昇給：基本的に経験年数とサラリースケールに応じて行われる
• 業務に必要な書籍・研修・資格取得費用等を法人が支援（応相談）

【Essential】

• Professional fluency in both English and Japanese (written and spoken)
• Experience in admissions, education administration, customer service, hospitality, account management, relocation, or another client-facing role
• Excellent interpersonal and communication skills with a warm, service-oriented approach
• Strong organisational skills with excellent attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Confidence using Microsoft Office and cloud-based systems (CRM/MIS experience welcomed)
• High level of integrity and discretion when handling confidential information
• Commitment to safeguarding and promoting the welfare of children

【Desirable】

• Experience in an international or independent school
• Experience supporting international families or admissions processes
• Familiarity with OpenApply, iSAMS or similar admissions/student information systems
• Knowledge of British international education, boarding schools or the international school sector in Japan
• Additional language skills beyond English and Japanese

【こんな方に向いている職場です】

• 人と接することが好きで、相手に安心感を与えられる方
• 相手の立場に立って、丁寧なフォローができる方
• 正確な事務処理やスケジュール管理が得意な方
• 日英両言語（主に英語）で円滑にコミュニケーションが取れる方
• チームワークを大切にし、周囲と協力して仕事を進められる方