Event Operations Manager | International Environment

• Lead the planning and execution of logistics for corporate events, conferences, and brand experiences across Japan and APAC.
• Manage venues, suppliers, transportation, accommodation, budgets, and on-site operations to ensure seamless event delivery.

Client Details

Our client is a globally recognized experiential marketing agency that creates memorable brand experiences for leading international brands. With a collaborative, people-first culture and a strong focus on creativity and operational excellence, the company offers the opportunity to work on exciting, large-scale projects in a dynamic and international environment.

Description

• Lead logistics planning and operations for meetings, conferences, brand activations, and experiential events.
• Develop detailed operational plans, production schedules, and event timelines.
• Coordinate transportation, accommodation, venue operations, catering, staffing, security, and guest services.
• Manage attendee registration, airport transfers, VIP logistics, and on-site guest experiences.
• Prepare operational documentation including run sheets, transport schedules, venue plans, and contingency plans.
• Ensure compliance with health, safety, and risk management requirements.
• Research, source, and negotiate with venues, hotels, and external suppliers.
• Build and maintain strong relationships with vendors and service providers.
• Work closely with producers, account teams, creatives, and external partners to deliver successful events.
• Manage logistics budgets, track supplier costs, and oversee post-event reconciliations.
• Lead on-site event operations and resolve operational issues efficiently.

Job Offer

• Opportunity to work for a leading global experiential marketing agency.
• Exposure to high-profile international events and brand experience projects.
• Collaborative and multicultural working environment.
• High level of ownership and autonomy over event operations.
• Opportunity to work across Japan and the Asia-Pacific region.
• Career growth within an internationally recognized organization.
• Dynamic, creative, and fast-paced workplace where no two projects are the same.

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Airi Sato on +81 3-6627-6107.

• Business-level Japanese and fluent-level English communication skills.
• 5+ years of experience in event operations, logistics, hospitality, travel, MICE, DMC, or large-scale event management.
• Experience coordinating transportation, accommodation, and venue logistics for corporate events.
• Strong project management and organizational skills with excellent attention to detail.