PR/110527 | Executive / Sr. Executive – HR & General Affairs

Position: Executive/Sr. Executive – HR & General Affairs 

Experience: 3-5 years of relevant experience in Japanese company or MNC

Essentials Requirement: 

• Degree level education or its equivalent (Full-time Regular course) 

• Willing to work stretched hours 

• HR&GA administration tasks 

Good communication skill (Internal/External) 

• Strong commitment to meeting deadlines and completing tasks with a high sense of ownership. 

• Capability to adapt to new and non-routine assignments and accurately execute management instructions. 

• Respect for Japanese business practices, including timely reporting, communication, adherence to deadlines, and compliance with company rules and procedures.

Desirable Requirement: 

• Familiarity with expat residence related work 

• Knowledge and Experience of SAP environment 

• Good Knowledge of computer and IT Troubleshoot.

1. Expatriate Support -Manage FRRO (Foreigner Registration) and visa-related documentation and procedures -Coordinate housing arrangements and residence approval processes for expatriates -Support bank account opening and onboarding formalities for expatriates.

2. Vendor & Payment Management -Process SAP vouchers and payment requests for vendors -Manage office lease contracts, manpower agencies, and other service providers Oversee vendor-related matters, including driver overtime administration. 

3. Business Unit (BU) Support -Support business travel and entertainment application processes for the Automotive Sales & Marketing, R&D/DX, and ESP teams -Handle business trip expense settlements and related documentation. 

4. Office Administration & General Affairs -Support overall office operations and general affairs activities -Manage office supplies and consumables on a daily basis -Handle procurement and administration of IT equipment and office facilities 

5. Event Coordination Support -Support the planning and execution of Regional Meetings and other internal/external events -Coordinate logistics and administrative arrangements for visitors, meetings, and company events.

Skills & Competencies: 

• Ability to multitask and liaise across departments 

• Effective communication and team collaboration 

• Process-oriented approach to task planning 

• Hands-on experience with SAP for financial workflows 

• Proactive vendor coordination and negotiation abilities