PR/118648 | (Japanese Speaking) Executive Assistant

Company: Japanese trading company

Position: (Japanese Speaking) Executive Assistant 

Location: Brussels

Salary: Depending on experience 

Key Responsibilities

• Manage the President’s calendar, scheduling meetings, appointments, and coordinating with internal and external stakeholders.

• Organize domestic and international business travel, including flights, transportation, accommodation, and detailed travel itineraries.

• Act as a key point of contact for communication and coordination with clients, business partners, and internal teams.

• Prepare and coordinate meetings, including agendas, presentation materials, visitor arrangements, and hospitality support.

• Welcome guests and support VIP visits, ensuring a professional and seamless experience.

• Arrange corporate gifts and support relationship-building activities with key stakeholders.

• Process expense reports, invoices, and reimbursement requests accurately and efficiently.

• Provide comprehensive administrative support to ensure the smooth day-to-day operation of the President’s office.

Requirements

• Bachelor’s degree or equivalent.

• Minimum 5 years of experience supporting senior executives in a fast-paced, international business environment.

• Valid Belgian driver’s license.

• Fluent Japanese and English language skills (written and spoken).

• French and/or Dutch language skills are an advantage.

• Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Experience with SAP is considered a plus.

Ideal Candidate

• Service-oriented, flexible, and professional, with a strong sense of responsibility.

• Able to anticipate needs and proactively support executive priorities.

• Highly organized with excellent attention to detail and the ability to manage multiple tasks simultaneously.

• Adaptable and resourceful, remaining calm and effective when handling last-minute changes.

• Strong time management skills with the ability to meet deadlines under pressure.

• Excellent communication and interpersonal skills, with a responsive and collaborative approach.

• Able to maintain confidentiality and build trusted relationships with senior stakeholders.

We regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.