COO Assistant - American Financial Group

Key Responsibilities

• Supporting the COO regardless of the location.

• Scheduling calls and meetings and accurate calendaring

• Coordinating often complex travel arrangements according to company policies using SAP/Concur, including obtaining appropriate visas and approvals

• Assuring timely delivery of presentations (if required) ahead of meetings and marketing trips

• Creating and submitting Travel & Expense reports using Concur

• Support with Event planning, booking, scheduling, registering of guests

• Work closely with Assistants in the Research team to maintaining Analyst/Clients’ contact and distribution lists

• Providing general office support, including juggling multiple phone lines, file maintenance, filling in for other Assistants as needed, and other tasks as assigned

• Facilitating interaction with support functions, such as facilities management and IT helpdesk, as needed by the office

• Experience with Microsoft Word and Outlook is essential

• SAP/Concur, Excel, and PowerPoint experience is preferred

• Excellent verbal and written communication skills for interacting with clients and team members, preferably in native level Japanese and minimum business-level English

• Strong organization skills and ability to maintain confidentiality, given the sensitive nature of our business

• Administrative experience supporting multiple Japanese Equity sales personnel in Asia

• Ability to multi-task and anticipate team needs

• Bachelor’s degree