Standalone HR manager

1. Payroll & Social Insurance 
• Review attendance data and allowances for payroll processing 
• Coordinate with external payroll and social insurance vendors 
• Prepare and validate payroll data and drafts 
• Respond to employee inquiries related to payroll, payslips, and deductions 
• Ensure accurate handling of resident taxes, social insurance, and statutory updates 
2. On/Offboarding & Exit Management 
• Manage employee on/offboarding and related procedures 
• Conduct interviews with candidates when needed
• Prepare required documents with an accounting vendor (e.g. social insurance, tax documents)
• Ensure provide/return of company assets and system access/removal 
• Maintain accurate employee records and support 
3. HR Systems & Data Management 
• Maintain HR systems (attendance, payroll, employee master data) 
• Manage PTO balances and employment status updates 
• Maintain employee lists and internal distribution lists 
• Monitor system usage and identify opportunities for improvement or integration 
4. Employee Relations & HR Support 
• Serve as the first point of contact for HR-related inquiries 
• Handle employee questions on payroll, leave, insurance, and personal data updates 
• Manage HR documentation (e.g. pension, insurance forms) 
• Communicate HR policies and operational updates clearly to employees 
5. Compliance & Policy Management 
• Maintain and update internal policies and company regulations 
• Ensure compliance with Japanese labor laws and statutory requirements 
• Identify risks or gaps and implement corrective actions 
• Support audits and external regulatory requirements 
6. Office Administration & Vendor Management 
• Support visa-related processes and company registration updates 
• Review vendor performance, contracts, and costs 
7. Finance & Administrative Support 
• Manage invoices and supporting financial documentation 
• Track payments and support basic cash flow visibility 
• Coordinate with internal finance and external partners