PR/118463 | Secretary (Japanese speaking)

Our client is looking for a Full time secretary.

Main Purpose of the Job:

To provide secretarial and administrative support to various departments.

KEY TASKS:

• Quick and precise action for the requests from GM and team members, if requested;

- Booking tickets/hotels,

- Payment for invoice,

- Visa application,

- Visitors’ greetings and support,

- Schedule organization,

- Dispatching of documents/goods.

• Proactive support of team members;

• Understanding of group member’s daily works for better performance of his/her own tasks;

• Flawless dispatch of calendars and X’mas cards and maintenance of customer lists;

• Dealing with email, faxes and post, and general Ad hoc duties;

• Screening telephone calls, enquiries and requests, and handling them when appropriate;

• Filing of documents;

• Making report and settle the expenses, including group members’ travel fee;

• Provide support for conferences and exhibitions;

• Making appointments;

• Handling of Secrecy Agreement;

• Clipping of articles in industry news;

• Other duties when required.

PERSON SPECIFICATIONS:

• Competent in using Microsoft Office software;

• Time management;

• Well organized;

• Able to prioritize;

• Diligent;

• Flexibility;

• Excellent Written & Verbal communication in English and in Japanese;

• Able to maintain confidentiality & discretion;

• Able to handle interruptions and distractions;

• Interpersonal Skills;

• Multicultural Awareness & Sensitivity;

• Willingness to support others;

• Self Confidence;

• Maintaining good working relationships with Partners & Executives;

• Attention to small details;

• Work effectively independently and as part of a team.

Working hours (Monday – Friday): 9:00 – 17:00 (Including one hour lunch) – hybrid working, 2 days in office, 3 days from home 

35 hours per week

Please apply if you are interested! Looking forward to your application.

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