PR/096696 | HR & Admin Executive

The Role

A generalist role to support and ensure the smooth running of day-to-day operations of the Human Resource and Admin Group. And, to ensure our compliance to Singapore’s regulations.

Principal Responsibilities

Systems / Data Management (30%)

• Assist in monthly payroll processing, CPF and income tax submission, NS claims, childcare claims, etc and all related matters.
• Verify overtime and leave records.
• Generate reports and provide analysis data when required.
• Participate in MOM, salary and any other surveys.
• Be superuser of all HRIS and keep them updated timely and accurately.
• Assist in entire performance appraisal cycle.
• Educate managers on the concept of performance management and how to conduct appraisal/evaluation in the system.
• Follow up with managers to submit appraisal timely.
• Handle systems’ control and customization

Recruitment & Staff Exit (20%)

• Advertise for job vacancies internally and externally.
• Arrange for interviews, its necessary follow ups and documentation.
• Verify candidate’s documents before job offer.
• Prepare letter of appointment, acceptance of resignation letters, transfer letters, etc.
• Assist in application and renewal of work passes and handle any issues with MOM
• Perform new hire onboarding, orientation, off boarding, etc.
• Set up personnel files.

Training (30%)

• Source for training programs.
• Prepare preliminary and final training plans.
• Register employees for training and source course replacement, where necessary.
• Track and ensure all training documents are submitted timely.
• Claim for training grants where applicable.
• Ensure training plans are fulfilled and achieve our yearly Quality Objective.
• Evaluate training providers based on employees’ feedback.
• Represent HR & Admin as internal auditor and auditee.

Admin / Facilities (5%)

• Assist in office administration, company documentation and company policy management.
• Back up for office maintenance and renovation projects.
• Assist to cover reception duties when required.

Benefits & Others (15%)

• Keep up to date on Employment Act/Regulations and ensure compliance of our company.
• Update monthly staff movements to insurance.
• Handle company insurance enquires and liaise with broker.
• Verify yearly insurance premiums.
• Organize company events, activities, Long Service Awards, etc.
• Support on any new initiatives and process improvements.
• Constantly think of improving our company’s environment and benefits.
• Revamp or revise forms and templates.
• To conform with company environmental practices.
• Perform any other task as assigned.

Requirements

• Diploma in HR Management.
• 3 to 5 years of experience in handling payroll is a must.
• Experience using payroll software.
• Familiar with HR policies and procedures
• Good knowledge of Employment Act, CPF and Income Tax Regulations
• Willing to work standby out of office hours and on weekends and public holidays.
• Able to handle confidential information.
• Exercise high level of integrity and responsibility.
• Eye for detail, organized
• Positive working attitude & good team player.