PR/118707 | Secretary / Administrative & Executive Assistant

Position: Secretary / Administrative & Executive Assistant

Salary : 20-30K

Location : Phuket 

Key Responsibilities

• Handle general secretarial and administrative tasks

• Prepare, format, and manage company documents and internal records

• Draft and maintain contracts with accuracy and precision

• Utilize company templates, including those designed in Figma

• Prepare commercial proposals following approved layouts and structures

• Create and update internal forms, reports, and documentation

• Manage spreadsheets, databases, and tracking systems

• Work with numerical data, perform calculations, and verify accuracy

• Apply AI tools to enhance efficiency, research, and document preparation

• Conduct basic research (information gathering, data collection, market or supplier research)

• Summarize and present structured information for management

• Assist with coordination, follow-ups, and task tracking for management

• Support internal workflows and daily operational processes

• Adhere strictly to company guidelines, templates, and instructions

Requirements

• Strong attention to detail and accuracy

• Confidence in handling documents, numbers, and structured data

• Solid mathematical skills and ability to verify calculations

• Proficiency in spreadsheets (Google Sheets / Excel)

• Basic to intermediate knowledge of Figma

• Interest in AI tools and digital productivity systems

• Ability to work with templates and structured workflows

• Quick learner with professional growth mindset

• Proactive, curious, and responsible attitude

• Strong research, analytical, and organizational skills

• Good communication and coordination abilities

• Diploma or Bachelor’s degree in a relevant field preferred

• Prior experience in administrative, secretary, or assistant roles is an advantage but not mandatory