PR/159933 | Personal Assistant

Job Responsibilities

• Manage the CEO’s daily administrative and operational tasks.
• Coordinate appointments, travel arrangements, business schedules, itineraries, and general correspondence.
• Organize in-house and external events.
• Prepare and compile meeting materials, tools, and facilities for scheduled meetings, conferences, events take minutes when required.
• Act as a communication liaison between the CEO and internal/external stakeholders to ensure effective message delivery.
• Work closely with the CEO to keep them informed of upcoming commitments and responsibilities, following up appropriately.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Collaborate with cross-functional teams and other departments on special projects.
• Adapt to changing priorities and manage multiple tasks efficiently in a fast-paced environment.
• Assist with ad-hoc administrative and project requirements as needed.
• Willing to travel outstation occasionally and work extra hours, weekends, or public holidays when required.

Job Requirements

• Bachelor’s Degree or Diploma in Secretarial Practice, Business Administration, or a related field.
• Minimum of 5 years’ experience as a Secretary or Personal Assistant supporting CEOs or Directors.
• Excellent command of English, Bahasa Malaysia, and Mandarin (spoken and written).
• Strong planning, organizational, problem-solving, time management, and multitasking skills; highly detail-oriented with exceptional accuracy.
• Advanced proficiency in office management systems and Microsoft Office Suite.
• High level of discretion and trustworthiness when handling confidential information.
• Ability to work independently, take initiative, and demonstrate a sense of urgency, flexibility, and resilience in a fast-paced environment.

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