PR/096041 | Admin Manager (Project)

COMPANY OVERVIEW

Join a prestigious construction firm with over a century of excellence in civil engineering, marine works, and building development. With a strong legacy rooted in Japan, the organization is renowned for its expertise in port, coastal, and waterfront infrastructure projects.

JOB RESPONSIBILITIES

We are seeking a seasoned and proactive Senior Administrative Manager to lead and coordinate administrative, operational, legal, and compliance functions for a high-profile marine infrastructure project. This strategic role involves close collaboration with joint venture partners, clients, vendors, and regulatory authorities, and requires a strong grasp of project operations, legal frameworks, and government licensing. 

Project Operations (20%)

• Oversee daily site administration including procurement, petty cash, and inventory.

• Coordinate joint venture activities and serve as the main liaison.

• Handle disputes related to partner cost claims and counter-claims, including documentation and resolution support.

Infrastructure & Licensing (10%)

• Manage applications and renewals for:

• Temporary Occupation Licences (SLA)

• Dormitory licensing (MOM – FEDA)

• Utilities (PUB, EMA)

• Fuel storage (SCDF)

• Liaise with LEWs, Licensed Plumbers, and Professional Engineers for installations and licensing.

• Examples of current responsibilities include TOLs for rock transport, satellite offices, tower crane zones, and material storage areas.

Environmental Compliance (10%)

• Monitor pest control, waste management, and ISO environmental standards.

• Conduct internal audits and implement corrective measures.

Legal & Documentation (10%)

• Monitor pest control, waste management, and ISO environmental standards.

• Conduct internal audits and implement corrective actions.

• Draft mitigation pleas and represent the company in court proceedings for site-related offences (e.g., ECM violations, pollution) before escalation to Stop Work Orders.

HR & Payroll (10%)

• Manage payroll for site workers and drivers.

• Oversee staff timesheets, training, welfare, and maintain contact directories.

• Finance Support & Client Reporting (20%)

• Assist with accounts payable/receivable, invoice verification, PO creation, and JV billing.

• Provide regular updates on manpower, IT systems, and project progress to clients and consultants.

Insurance & Funding (15%)

• Administer insurance coverage and claims for:

• Contractors’ All Risk (CAR)

• Third Party Liability (TPL)

• Hull & P&I

• Work Injury Compensation (WICA)

• Liaise with lawyers, consultants, surveyors, adjusters, and insurers.

• Apply for government grants, rebates, and manage appeals.

Events & Engagement (5%)

• Organize project events, VIP visits, and manage public/social media engagement. 

JOB REQUIREMENTS

• Minimum 15 years of experience in senior administrative or management roles within the construction industry.

• Strong understanding of civil, structural, or reclamation works.

• Familiarity with regulatory frameworks and licensing processes across SLA, MOM, PUB, EMA, SCDF, etc.

• Proficient in HRIS, Microsoft Office, and Google Workspace.

• Highly organized, detail-oriented, and capable of managing multiple priorities.

• Excellent communication skills with the ability to work independently and collaboratively. 

Working Location: Singapore

Ng Siew Thien (R22107842) 

JAC Recruitment Pte. Ltd. (90C3026)

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