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Location | Malaysia, Kuala Lumpur |
Job Type | Permanent Full-time |
Salary | Negotiable, based on experience |
JOB OVERVIEW
One of our construction clients is hiring an Administrative Executive to support daily operations across project sites and the company office. This role plays a key part in coordinating between project teams, management, contractors, suppliers, and clients. The Executive ensures proper documentation, supports site activities, and maintains accurate records to help drive smooth and timely project execution.
JOB RESPONSIBILITIES
Office & Site Administration
Manage daily administrative tasks including handling correspondence, phone calls, and scheduling for both office and site teams.
Maintain organized filing systems for contracts, permits, technical drawings, and project reports.
Assist in procurement processes by preparing and tracking purchase orders, delivery orders, and invoices.
Support general office operations to ensure smooth coordination between departments and project sites.
Project Documentation & Compliance
Financial & HR Support
Coordination & Communication
JOB REQUIREMENTS
Holds a Diploma or Degree in Business Administration, Construction Management, or a related field.
Brings relevant experience from construction, engineering, or consultancy environments.
Well-versed in construction workflows, terminology, and documentation standards.
Highly organized and capable of managing multiple tasks efficiently.
Proficient in Microsoft Office and familiar with project management tools.
Detail-oriented with strong record-keeping and documentation skills.
Communicates effectively in English and Bahasa Malaysia; Mandarin proficiency is a plus.
Self-motivated, team-oriented, and able to work independently with minimal supervision.
Knowledge of regulatory bodies such as CIDB and DOSH is an added advantage.
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Minimum Experience Level | No experience |
Career Level | Mid Career |
Minimum English Level | None |
Minimum Japanese Level | None |
Minimum Education Level | Associate Degree/Diploma |
Visa Status | No permission to work in Japan required |
Job Type | Permanent Full-time |
Salary | Negotiable, based on experience |
Industry | Civil Engineering and Construction |