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CareerCross uses cookies to enhance your experience on our websites. If you continue to view our sites without changing your browser settings, then it is assumed that we have your consent to collect and utilise your cookies. If you do not want to give us your consent, then please change the cookie settings on your browser. Please refer to our privacy policy for more information.
Location | United Kingdom, London |
Job Type | Permanent Full-time |
Salary | Negotiable, based on experience |
JOB TITLE: Office Administrative Assistant
LOCATION: Central London
REPORTING TO: Manager
EMPLOYMENT TYPE: Full-time (37.5H)/ Permanent
We are looking for a highly organized and proactive Office Administrative Assistant to support the smooth daily operations of our London offices. This role involves general office management, coordination with internal and external stakeholders, and contributing to a positive and efficient workplace environment.
Key ResponsibilitiesOffice AdministrationManage daily office operations to ensure efficiency and organization.
Supervise and support the receptionist’s daily tasks.
Report and follow up on issues related to office equipment, facilities, and security with relevant teams.
Monitor and manage office-related budgets and purchasing processes.
Handle procurement of office supplies and ensure budget compliance.
Coordinate building access and visitor passes.
Maintain office cleanliness and ensure adherence to office policies.
Liaise with cleaning services for regular and ad hoc cleaning needs.
Distribute internal communications related to office matters.
Manage meeting room bookings.
Communicate with global offices and external partners as needed.
Ensure compliance with internal policies and external regulations.
Perform other administrative tasks as assigned.
Manage a senior executive’s calendar across multiple time zones.
Arrange travel logistics including flights, accommodation, and transportation.
Assist in preparing materials for meetings.
Handle monthly expense claims (credit card and cash).
Support with legal document handling and correspondence.
Track international travel days for tax reporting purposes.
Provide ad hoc support as required.
Proven experience in office administration or a similar role.
Strong organizational and multitasking abilities with attention to detail.
Friendly, approachable, and professional demeanor.
Ability to build trust across all levels of the organization.
Self-motivated, adaptable, and proactive.
Discretion in handling confidential information.
Strong problem-solving skills and ability to work independently.
Experience in general affairs or corporate admin in an international setting.
Excellent communication and interpersonal skills.
Familiarity with budget and procurement processes.
Fluent level of Japanese & English mandatory
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
Professional appearance and attitude.
Ability to work independently with minimal supervision.
Strong task prioritization and time management skills.
Notice: By submitting an application for this position, you acknowledge and consent to the disclosure of your personal information to the Privacy Policy and Terms and Conditions, for the purpose of recruitment and candidate evaluation.
Privacy Policy Link: https://www.jac-recruitment.co.uk/privacy-policy
Terms and Conditions Link: https://www.jac-recruitment.co.uk/terms-of-use
Minimum Experience Level | Over 3 years |
Career Level | Mid Career |
Minimum English Level | Business Level |
Minimum Japanese Level | Business Level |
Minimum Education Level | Associate Degree/Diploma |
Visa Status | No permission to work in Japan required |
Job Type | Permanent Full-time |
Salary | Negotiable, based on experience |
Industry | Retail |