Indian Japanese Speaker - Admin Executive

【Job Description】
・Coordinate the internal expense approval process, including documentation in Japanese
・Monitor and collect news and market intelligence related to the Indian economy and fintech sector
・Assist in evaluating investment opportunities through research, material preparation, and internal coordination
・Prepare and share internal reports and meeting minutes in Japanese
・Oversee basic IT administration and manage internal IT assets
・Assist with regulatory and compliance-related documentation as needed
・Handle general office administration, including correspondence, scheduling, document filing, and record keeping
・Coordinate meetings, prepare agendas, and support internal communications
・Assist with travel arrangements, expense claims, and logistics for team members
・Maintain and update company documentation, reports, and operational records
・Serve as the point of contact for vendors, service providers, and facility-related matters
・Liaise with consultants and relocation agencies to ensure the smooth transition of Japanese expats to and from India
・Support HR, Finance, and other teams with administrative tasks such as onboarding, invoice tracking, and internal reporting
・Ensure office supplies, equipment, and systems are well-maintained and operational; resolve any maintenance-related issues
・Assist with regulatory or compliance-related documentation as needed

【Necessary Skill / Experience】
・Japanese language proficiency (Native or JLPT N1)
・Bachelor’s degree in Business Administration, Management, or related field
・3+ years of experience in administration, office management, or a similar role
・Strong skills in vendor negotiation and contract management
・Excellent organizational, multitasking, and attention-to-detail abilities
・Proficiency in Microsoft Office Suite and standard reporting tools
・Strong English and Japanese proficiency with an excellent verbal and written communication skills

【Preferable Skill / Experience】
・Experience working in a cross-cultural environment