Event Marketing Coordinator Exclusive job

Overview:
Support the daily operations of a bilingual tech-related program through strong communication, coordination, and technical support. Collaborate with regional and international teams to ensure smooth event execution and high customer satisfaction.

Key Responsibilities:

Communication & Coordination:

• Liaise with customers, sales teams, and internal departments via email, phone, and video.

• Coordinate appointments, event logistics, and product shipments.

• Maintain strong working relationships across multiple internal teams.

• Attend regular meetings and provide updates on program activity and needs.

Operational Duties:

• Manage scheduling of appointments and event logistics using online tools.

• Ensure proper setup, execution, and breakdown of all program events.

• Train new team members and support ongoing operations.

• Manage product shipments and facility access for attendees.

Technical Support:

• Set up and maintain demo equipment and showroom environments.

• Update internal databases, appointment statuses, and product inventory.

• Troubleshoot basic technical issues and assist event staff.

Administrative Tasks:

• Track and reconcile event budgets; prepare documentation for approval.

• Submit insurance and facility access requests as needed.

• Compile post-event reports and analyze performance data.

• Translate between English and Japanese for cross-regional collaboration.

Safety & Security:

• Follow and promote safety and security procedures.

• Monitor facility operations and assist during emergencies if needed.

• Native-level Japanese and business-level English.

• Excellent organizational and multitasking skills.

• Experience with scheduling tools, data entry, and customer communication.

• Prior experience in event coordination or operations preferred.