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Job ID : 1463946 Date Updated : February 23rd, 2024

外資法律事務所 Office administrator (Permanent employment)

Location Tokyo - 23 Wards
Job Type Permanent Full-time
Salary 4 million yen ~ 5 million yen

Work Style

Casual Clothing Flex Time

Job Description

Office Administrator
We are looking for a candidate who can provide a professional service as a general administration at this very well-respected international law firm in Tokyo. We offer a highly multicultural environment, and a friendly and supportive office culture.
• Answer our representative phones and transfer to the appropriate staff member, take and distribute accurate messages • Coordinate messenger and courier service (Sagawa, DHL, T-Serv) • Receive, sort and distribute incoming postal mail and courier • Prepare outgoing mail • fax, scan and copy documents • Management of office filing and storage systems, including arrangements for the disposal of confidential documents • Update and maintain internal staff contact lists or seating chart • Organize travel arrangements for business services staff • Co-ordinate and organize office events • Monitor and maintain office supplies • Ensure office equipment is properly maintained and serviced • Perform work related errands as requested such as going to the post office and public offices • Keep office area clean and tidy • Facility management including office security systems • Support on dealing with IT vendors • Processing of invoices and reimbursement of expenses
• Updating operational manuals
• Supporting other department’s administrative work on ad-hoc basic Back-up for reception staff • Provides support to the office manager by locating and collecting information required for procurement activities, assisting with awareness-raising activities on sustainability and responsible business, and assisting with responding to various requests from the global team • Support office managers in planning and holding APAC conference

General Requirements

Minimum Experience Level Over 3 years
Career Level Mid Career
Minimum English Level Business Level
Minimum Japanese Level Native
Minimum Education Level Associate Degree/Diploma
Visa Status Permission to work in Japan required

Required Skills

• Excellent communication skills
• Native Japanese language skills
• Business-level English language skills
• Basic PC skill (word, excel, outlook, etc.)
• At least 5-6 years' experience in general administration in a professional services firm is preferable. General administration experience in other business companies is also acceptable.
• Team player and flexible attitude
• Ability to work independently
• Flexibility, Client focused

Job Location

  • Tokyo - 23 Wards

Work Conditions

Job Type Permanent Full-time
Salary 4 million yen ~ 5 million yen
Work Hours 9:15-17:30 (flexibility may be required)
Holidays [勤務日] 月~金、週5日
Industry Legal

Job Category

  • Legal, General Affairs and Public Relations > General Affairs

Company Details

Company Type Small/Medium Company (300 employees or less) - International Company
Non-Japanese Ratio About half Japanese