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Job ID : 1325105
Date Updated :
May 3rd, 2024
外資系法律事務所でのBilling Coordinator
| Location | Tokyo - 23 Wards |
| Job Type | Permanent Full-time |
| Salary | 5.5 million yen ~ 8 million yen |
Work Style
Remote Work and WFHJob Description
- Maintain a thorough knowledge of client terms, discount arrangements, lawyer and client preferences while ensuring:
- Invoices are issued timely and accurately, inclusive of client terms and discounts
- Best practices are used to create, present and distribute pro formas and client invoices
- Compliance with firm and outside counsel guidelines is maintained
- E-invoices are submitted on a timely basis with all necessary supporting documentation
- Revisions to invoices are addressed and resolved on a timely basis
- Manage the unbilled inventory for an assigned group of lawyers:
- Ensure consistent and regular communication with lawyers regarding aged balances
- Leverage secretaries and firm management to escalate problem accounts
- Make recommendations for write-offs of aged or disputed balances where appropriate
- Respond to information requests from lawyers, clients and administrative staff related to inventory levels, time and cost entries, billing reconciliations, outstanding receivables and unapplied cash
- Communicate firm policies and guidelines to lawyers and clients as appropriate
- Support client and partner requests for accrual information
- Produce and distribute standard unbilled proformas which recap client/matter time and disbursements
- Analyze short paid invoices and determine the correct course of action to resolve
- Utilize firm standard reporting tools to respond to requests for information, particularly Excel and BRL dashboards
- Assist with the application of unidentified cash receipts, ensuring prompt resolution;
- Assist timekeepers and secretaries with diary entry issues and transfers between matters
- Ensure that requests for alternative fee arrangements are communicated to the Pricing Committee for review and ultimate disposition;
- Maintain documentation of procedures, deadlines, and other client and lawyer preferences related to billing and collection;
- Provide audit letter assistance to lawyers and secretaries by quickly responding to requests for period-ending balances
General Requirements
| Minimum Experience Level | Over 6 years |
| Career Level | Mid Career |
| Minimum English Level | Business Level (Amount Used: English usage about 75%) |
| Minimum Japanese Level | Native |
| Minimum Education Level | Bachelor's Degree |
| Visa Status | Permission to work in Japan required |
Required Skills
- Must be a team player with strong interpersonal skills
- Possess a high degree of confidence and professional maturity and demonstrate excellent oral and written communication skills
- Superior customer service and a demonstrated ability to work in challenging and dynamic environment
- Self-directed with a strong work ethic; capable of working independently with limited supervision
Job Location
- Tokyo - 23 Wards
Work Conditions
| Job Type | Permanent Full-time |
| Salary | 5.5 million yen ~ 8 million yen |
| Holidays | 土日祝日 |
Job Category
- Accounting and Finance > Accounting
Company Details
| Company Type | Small/Medium Company (300 employees or less) - International Company |
| Non-Japanese Ratio | About half Japanese |
