Resignation Guide

So, you have made the decision to leave your current job and now have to inform your boss.Most often when resigning from a Gaishikei company, you will need to write a resignation letter. Resignation letters can be intimidating, particularly when you know that your decision to quit may generate anger or shock from your boss and fellow employees. Fortunately, there isn’t much to writing a resignation letter outside of a few guidelines. We’ve prepared a guide to help point you in the right direction and provided a few resignation letter samples as well.

How to Write a Resignation Letter

A resignation letter is generally a formality, but it is a sign of respect and often expected. Remember that while you may be unhappy with your boss or your job, the letter is still written and will probably be placed in your employee file. In other words, letters are permanent, so keep them positive. It is important to view the letter as a way to leave a good feeling and relationship with the company, possibly securing the ability to use them as a reference later in your career. As the old saying goes, “Don’t burn your bridges!”.

At the very least, a resignation letter should include the date your resignation is effective, the position you are resigning from, and the date of your expected last day (in Japan, this is usually one month from the resignation date).

If you are uncomfortable with writing more than the minimum, the good news is that you don’t have to. Resignation letters are fairly straightforward. Sometimes people will include a few nice things about the company that they are leaving. If you feel you can, you should too. Thank them for the opportunities that they have given you and the things you have learned. Remember that it is not unusual to cross paths with people from previous companies, so it is in your best interest to keep the relationship intact.

Resignation Letter Examples:


Dear (manager name),

I hereby tender my resignation from my position as Sales Director.

My last day will be on August 21st, one month from today, as outlined in our contractual agreement.


(your name)

Due to Relocation

Dear (manager name),

This resignation letter is to inform you that my last day at (company name) will be June 15th, one month from today. I will be relocating to Osaka to pursue a new endeavor.

I have appreciated the opportunities and experiences that have been provided to me during my 4 years of service for (company name). If there is anything I can do to be of assistance during the transition, please let me know.


(your name)


Dear (manager name),

I am writing you to officially tender my resignation from (company name) effective Thursday, July 17th, 2018.

Working for (company name) has been a wonderful experience. I could not ask for a better group of colleagues. I have grown in many ways here and will always treasure the opportunities provided for me by (company name).

I will be accepting a position as (position) with (company name). While I will miss my friends here at (company name), I feel that it is time for a new challenge and experience.

If you have any questions, please feel free to ask.

Best Wishes,

(your name)

Resignation letters can include as much or as little as you would like. Keep them positive and remember that the end goal is to maintain a good relationship with the employer!