PR/119922 | Sales Assistant

Job Title: Sales Assistant 
 

Key Responsibilities: 
General Administrative Support 
•  Act as the irst point of contact for visitors, phone calls, and email inquiries, directing them to the 
appropriate team members when needed. 
•  Maintain office systems, including both physical and digital iling, database management, and 
document control. 
•  Handle procurement of office supplies and equipment, and coordinate with vendors for purchasing,
repairs, and maintenance. 
•  Oversee incoming and outgoing mail, courier services, and shipments. 
Scheduling and Calendar Management 
•  Organize and manage schedules for managers and staff, including meetings, calls, and travel 
arrangements. 
•  Prepare meeting agendas, supporting materials, and minutes, and ensure follow-up on key action 
items. 
Travel Coordination 
•  Arrange domestic and international travel, including lights, accommodations, transportation, visas,
and insurance. 
•  Compile travel itineraries and ensure adherence to company travel policies. 
Financial and Administrative Tasks 
•  Process expense claims, purchase requests, and reimbursements in line with company guidelines. 
•  Assist with invoice tracking, petty cash management, and basic budget monitoring, working closely 
with inance for reconciliation. 
•  Maintain accurate records of contracts, vendor agreements, and service arrangements. 
Communication and Reporting Support 
•  Draft routine correspondence, internal communications, and stakeholder updates. 
•  Assist in preparing and formatting reports, presentations, and brieing materials. 
•  Manage contact databases and distribution lists. 
Compliance and Recordkeeping 
•  Ensure compliance with company policies related to security, conidentiality, and health and safety.
•  Keep updated emergency contact lists for staff and local partners. 
•  Support onboarding and offboarding processes for employees and contractors. 

Sales Support 
•  Create tailored sales materials for Account Executives and clients, such as offer sheets and 
proit/loss calculations. 
•  Prepare and manage documentation including account opening forms, Statements of Work (SOW),
and transaction records. 
Reporting 
•  Generate regular and ad hoc reports for regional offices such as Tokyo, Hong Kong, and Singapore. 
CRM Management 
•  Maintain and improve the CRM system, including troubleshooting issues. 
Transaction Support 
•  Handle client trade orders. 
•  Prepare documentation for asset transfers. 
Secretarial Support 
•  Provide administrative and secretarial assistance to the WCS team. 
Ad Hoc Duties 
•  Support additional tasks as assigned. 
•  Provide backup support for team members when needed. 
Required Qualifications 
•  Bachelor’s degree or equivalent professional qualiication. 
•  Strong communication skills in both Japanese and English (additional languages are a plus). 
•  Willingness to obtain IC licenses (P1 and E1). 
•  Well-organized, dependable, and able to multitask under pressure. 
•  Team-oriented with a positive, service-minded attitude. 
•  Proicient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and familiar with collaboration 
tools such as Google Workspace and Microsoft Teams. 
•  Strong attention to detail with excellent organizational and prioritization skills.