PR/118522 | Senior Indirect Tax and Procurement Specialist

DUTIES AND RESPONSIBILITIES

Indirect Tax Declarations

• Responsibility for accurate preparation and filing of the VAT returns and Intrastat filings and other Indirect Tax deliverables.

• Maintaining statutory deadlines (timely preparation of the returns and payments initiations, internal approvals).

• Amend prior returns to correct any past errors/issues. Gather documents and apply for appropriate refunds.

• To ensure indirect taxes are collected, and remitted to tax authorities accurately, timely, and efficiently

Compliance, Audits & Policies

• Research and verify tax rates and tax  codes.

• Keep up to date on current state policies on taxation and be aware of any upcoming changes in tax law.

• Maintaining tax offices websites and checking its content.

• Assist with and/or manage tax and statutory audits (preparation of files and explanations).

• Support the team for any audits or queries from the tax authorities.

   

Process Improvements & Automation

• Assist with and/or implement automation efforts.

• Work with other departments within the company to prevent or resolve indirect tax issues.

• Make recommendations for process improvements.

• Write, analyse, and updates tax software.

Stakeholder management

• Liaise with external parties on tax matters (tax authorities/service providers/customers).

• Liaise with internal stakeholders and act as the primary tax point of contact for the business, providing guidance regarding the application of Indirect Tax regulations.

   

Strategic Procurement Management

• Establish supplier selection, evaluation, and management processes

• Optimize supplier portfolio across Europe

• Set and achieve cost reduction targets 

• Negotiate and manage long-term supplier contracts

Fashion Retail-Specific Procurement

• Procurement of store fixtures and display equipment

• Procurement of packaging and branding materials

• Procurement of POS systems and store operation equipment

Logistics & Customs Management

• Optimize import duties and manage compliance

• Supervise and streamline customs clearance procedures

• Select and manage appropriate Incoterms

• Analyse logistics costs and implement reduction initiatives

Compliance & Risk Management

• Conduct supply chain due diligence

• Select suppliers compliant with sustainability and ESG standards

• Ensure compliance with EU regulations

• Identify supply chain risks and develop mitigation strategies

Contract & Vendor Management

• Create, negotiate, and manage Master Service Agreements

• Set and monitor supplier performance KPIs

• Review and optimize terms during contract renewals

• Conduct vendor audits and quality control

Cross-Functional Collaboration

• Collaborate with merchandising team and Logistics team

• Work with finance team on budget management and payment terms optimization

• Coordinate needs with store operations team

• Collaborate with marketing team on promotional materials procurement

System & Data Management

• Operate and optimize procurement systems (SAP MM, etc.)

• Conduct spend analysis and reporting

• Visualize procurement data and manage dashboards

• Implement and manage e-procurement platforms

YOUR EXPERIENCE

• Minimal 10+ years of experience of the entire lifecycle of indirect taxation within an international setting 

• Multi-country VAT/customs experience across Europe

• Tax qualifications or other equivalent qualification is a plus

• Retail or FMCG industry background preferred