Workplace Operations Specialist / 総務・施設管理 | 東京

Senior Workplace Operations Specialist/Office & Facilities- ¥7.5M Tokyo Ryutsu Center

Overview

Our client is seeking a Senior Workplace Operations Specialist based in Tokyo. This fully onsite role offers the opportunity to manage day-to-day office operations, lead expansion projects, and provide bilingual support to visiting global executives. The position offers a base salary up to 7.5M with approved overtime paid separately, along with benefits including a DC pension, group life and long-term disability insurance, commuting allowance, and grading-service discounts.

Key Responsibilities:

• Manage daily office and facilities operations
• Coordinate vendors, negotiate contracts, and oversee service quality
• Support office expansion, layout redesign, and equipment installation
• Handle purchasing, contract renewals, invoice verification, and cost control
• Arrange meetings, tours, and dinners for visiting global executives
• Coordinate safety inspections, emergency supplies, and disaster preparedness
• Guide junior colleagues and share operational knowledge
• Improve workplace procedures and implement process enhancements
• Manage multiple projects balancing cost, quality, deadlines, and risks

Requirements:

• 3+ years in workplace operations or facilities management
• Fully bilingual in Japanese and English
• Vendor coordination and negotiation skills
• Experience with office expansion and layout-change projects
• Basic proficiency in Google Workspace
• Purchasing, contract renewal, and budget management experience
• Familiarity with Jira, Envoy, or space-management tools is preferred but not mandatory
• Experience supporting large employee populations is preferred but not mandatory
• Knowledge of facilities and equipment maintenance is preferred but not mandatory
• Project coordination skills for managing multiple tasks and deadlines

Benefits:

• Competitive salary up to JPY 7.5 million
• Overtime paid separately with limited hours
• Group life and long-term disability insurance
• Commuting allowance provided