PR/120587 | HR and Admin Manager (Japanese-speaking N2 or Above)

HR and Admin Manager (Japanese-speaking N2 or Above)

Company: New Company Set-up

Location: Bangkok

 Working Hours: Monday - Friday, 8:30 AM - 5:30 PM

Salary: THB 50,000 - 70,000 per month

Key Responsibilities

1. Pre-Establishment Phase

• Support the company establishment process and coordinate all related documentation.

• Liaise with government agencies, regulatory authorities, legal advisors, and external stakeholders regarding company registration and licensing requirements.

• Coordinate office location selection, leasing arrangements, and office set-up activities.

• Source and procure office furniture, equipment, supplies, and operational resources.

• Coordinate with IT service providers and external vendors to establish office infrastructure and business operations.

• Provide general administrative and project support to management during the set-up phase.

• Provide interpretation support during meetings, negotiations, and discussions with external parties.

• Translate contracts, business documents, correspondence, and corporate materials between Thai, English, and Japanese as required.

• Develop and implement HR systems, policies, procedures, and internal workflows.

• Draft employment contracts and HR-related documentation.

• Prepare employee handbooks, company regulations, and HR policies in accordance with Thai labor laws and company requirements.

• Establish employee onboarding processes and HR record management systems.

2. Post-Establishment Phase

• Lead all HR functions including recruitment, onboarding, employee relations, performance management, and employee engagement.

• Coordinate payroll processing, employee benefits administration, attendance management, and leave administration.

• Maintain employee records and HR documentation.

• Ensure compliance with Thai labor laws, company policies, and internal regulations.

• Support expatriate employees regarding visa, work permit, and related administrative processes.

• Oversee daily office operations and facility management.

• Manage relationships with external vendors, suppliers, and service providers.

• Ensure smooth administrative support across the organization.

• Monitor office budgets and administrative expenses where required.

• Prepare administrative reports and support management with operational requirements.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Management, Japanese, or a related field.

• Japanese language proficiency at JLPT N2 level or above.

• Experience in HR and Administrative management functions.

• Experience supporting company establishment or business start-up projects in Thailand is highly preferred.

• Experience working in a small organization as the primary HR and Administration representative.

• Knowledge of Thai labor law, payroll processes, and HR best practices.

• Experience coordinating visas and work permits for expatriate employees is an advantage.

• Strong communication, coordination, and problem-solving skills.

• Proactive, hands-on, supportive, and able to work independently.

• Proficiency in Microsoft Office applications.