PR/118790 | (Japanese Speaking) Executive Assistant

Company: Japanese Financial Institution 

Position: (Japanese Speaking) Executive Assistant 

Location: London 

Salary: Depending on experience 

Position Overview

A global financial institution is seeking an experienced Executive Assistant to support senior leadership members and their teams. This role is responsible for ensuring smooth day-to-day operations through complex calendar management, travel coordination, administrative support, stakeholder liaison, and project assistance.

The successful candidate will act as a trusted partner to senior executives while collaborating closely with colleagues across the wider organization. Strong organizational skills, discretion, adaptability, and cross-cultural communication abilities are essential for success in this role. 

Key Responsibilities

• Manage complex calendars and meeting arrangements for senior executives

• Coordinate domestic and international business travel

• Process and monitor expense claims in accordance with company policies

• Handle internal and external communications and business correspondence

• Support office administration and liaise with internal support functions

• Assist with projects, training initiatives, and process improvement activities

• Coordinate meetings, conferences, and corporate events

• Provide onboarding support and general administrative assistance for team members

• Collaborate with other Executive Assistants to provide cross-team support and coverage as required

Required Qualifications

• Proven experience supporting senior executives as an Executive Assistant

• Business-level fluency in both Japanese and English

• Strong stakeholder management and relationship-building skills

• Excellent organizational and multitasking abilities

• Strong written and verbal communication skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Ability to work proactively, anticipate needs, and solve problems independently

• High level of professionalism, integrity, and discretion when handling confidential information

• Flexible and adaptable approach in a fast-paced environment 

Preferred Qualifications

• Experience within banking, financial services, or a regulated corporate environment

• Experience supporting senior executives in an international organization

• Experience working in multicultural environments