PR/110617 | DM HR & Compliance

Key Responsibilities

1. Labour Law Compliance & Statutory Management

• Ensure compliance with all applicable labour laws, including:

  • Minimum Wages Act

  • EPF & ESI Regulations

  • Payment of Bonus Act

  • Payment of Gratuity Act

  • Contract Labour Act

  • Factories Act / Shops & Establishments Act

  • Other relevant statutory regulations

• Maintain statutory registers, notices, licenses, records, and compliance documentation.

• Ensure timely filing of statutory returns and payment of statutory dues.

• Monitor changes in labour legislation and implement necessary updates in company policies and processes.

• Coordinate with government authorities during inspections, audits, and compliance reviews.

2. Minimum Wages & Payroll Compliance

• Ensure payment of wages in accordance with applicable minimum wage notifications.

• Review payroll inputs, including attendance, overtime, leave records, deductions, incentives, and statutory contributions.

• Ensure timely and accurate processing of payroll compliance activities.

• Conduct periodic wage and payroll audits to identify gaps and implement corrective actions.

• Monitor compliance of contractors regarding wage payments and statutory benefits.

3. Employee Relations & Grievance Management

• Establish and administer employee grievance handling mechanisms.

• Address employee concerns relating to compensation, benefits, workplace policies, and working conditions.

• Conduct investigations and facilitate timely resolution of employee grievances.

• Maintain grievance records, action plans, and closure reports.

• Foster positive industrial relations and support a productive work environment.

4. Recruitment & HR Operations

• Support manpower planning and workforce requirements.

• Manage recruitment, selection, onboarding, and induction activities.

• Ensure completion of employee documentation, background verification, and joining formalities.

• Maintain employee records and HR databases.

• Support implementation and continuous improvement of HR policies and procedures.

5. HR Audit & Compliance Monitoring

• Conduct periodic HR and compliance audits.

• Ensure readiness for statutory, customer, and internal audits.

• Track audit observations and drive timely closure of corrective actions.

• Prepare compliance dashboards, reports, and audit summaries for management review.

• Ensure adherence to internal HR policies and compliance standards.

6. Contractor Labour Management

• Monitor contractor compliance relating to:

• Labour deployment

• Attendance management

• Wage payments

• EPF & ESI contributions

• Statutory documentation

• Verify contractor licenses, registrations, and compliance records.

• Ensure contractor adherence to company policies, safety standards, and legal requirements.

• Coordinate with contractors to address compliance gaps and implement corrective actions.

7. Team Leadership & HR Support

• Lead and mentor HR executives and support staff.

• Allocate responsibilities, monitor performance, and guide team members in daily operations.

• Conduct training on HR processes, labour law compliance, and documentation requirements.

• Promote a culture of accountability, collaboration, and continuous improvement.

8. HR Analytics & Reporting

• Prepare and maintain HR MIS reports covering:

• Manpower statistics

• Attendance and absenteeism

• Payroll compliance

• Employee grievances

• Statutory compliance status

• Employee data management

• Analyze HR metrics and trends to support strategic decision-making.

• Ensure accurate documentation and reporting for management reviews and audits.