Office Manager & HR Duties as well...
> Organise domestic and international travel arrangements for Director. Including booking of all flights and accommodation, generation of itinerary and general co-ordination of approvals, advance funding etc, as well as post travel claims.
> Support the Director for all approval process
> Preparation / organisation of meetings and minutes for Management meeting
> Coordinate faxing, photocopying, binding, printing and incoming / outgoing mail
> Attend to visitors to department
> Type letters, memorandums and documents such as contracts, job descriptions etc.
> Assist with new staff in conjunction with HR department recruitment processes.
> Maintain department files and completion of appropriate archiving.
> Process all company related forms in accordance with ISO 9001.
> Manage the verification and approval of telephone accounts and car expenses.
Executive Support Function
> Coordinate monthly report:
- Gather draft reports from Managers and consolidate into Department Report.
- Assist in the completion of the monthly cost accruals and report on cost actuals vs budget
- Co-ordinate other month end activities
> Develop presentation packs and slides
> Ensure compliance and performance to Amadeus corporate policy in accordance with the ISO 9001 procedures.
> Assist Director and managers to do research and analysis of Operations activities. Compile meaningful output in Excel and other appropriate tools.
> Assist Director in gathering information to support decision making and strategic and business planning.
> Arrange the administrative aspects of team and external events/forums
Budgeting & Purchasing Function
> Assist budget preparation for Japan ACO Department. Build follow-up tools and reports
> Monitor monthly running cost of department
> Drive SAP PR/PO process for Japan ACO department and tracking
> Initiate/Coordinate Japan ACO internal engagement programmes/activities/events
> Initiate/Coordiate Japan ACO internal communication
> Lead HR operations including payroll, social insurance, benefit programs, DC, reporting, but not limited to.
> Analyze, review and stremline operational processes
Minimum 5 years of administrative and executive assistant experience, with highly developed written and spoken English skills. Professional and mature attitude with ability to work in a team environment, as well as independently. Courteous and effective telephone techniques. HR experience or interest of HR field is plus.
General understanding of travel industry or Quality Management System concepts exposure and asset. Basic understanding of Budget. Good understanding of Business Administration.
Thank you for your interest in this role.
For information about this or other opportunities, or to refer a friend, please feel free to contact me with your English resume in Word doc format, your keitai number and the best time to call.
Please be sure to include JOB ID reference number in your contact mail.
Senior Account Manager
Vision Consulting Services K.K. - Staffing Solutions Tokyo
Executive Search – Temp Staffing – Learning & Development
t:+81-3-5765-2626 email: firstname.lastname@example.org
Based in Tokyo, Japan, Vision Consulting Services K.K. primarily supports multinational IT firms with Japan offices. Our range of HR services include Executive Search, Permanent Placement & Temporary Staffing services.
We specialize in recruiting mid-career to senior bilingual Japanese professionals for a diverse range of industries, with particular expertise in Information Technology. Our clients include Software Vendors, IT Consulting and System Integrators, Hardware & Telecommunications, and Web Services companies We are a licensed recruitment agency for both Permanent and Temporary Staffing services, much of our business comes from referrals and long-term clientele.
We are Hiring at Vision Consulting Services K.K. in Tokyo!
For more information please visit: www.visionconsulting.jp
Company name: Vision Consulting Services K.K.
Founder: Curtis Mackenzie
Business: Staffing & Human Resource Solutions
Employees: 15-20 (Including Main Office and “Haken” Onsite staff)
Address: Minami Azabu, TMD Building 7F
Minami Azabu 2-12-7, Minato-ku, Tokyo, 106-0047
Licences: Recruitment License #13-ユ-302146
Temporary Staffing License # 特13-307468
Capitalization: 35,000,000 JPY