Administrative Assistant + HR & Legal roles - 617717

Administrative Assistant + HR & Legal roles 独占求人

Various roles within a same position

募集職種

人材紹介会社
JAC International
採用企業名
My client is an American Company specialized in Chemical Special  
求人ID
617717  
会社の種類
大手企業 (300名を超える従業員数) - 外資系企業  
勤務形態
正社員  
勤務地
東京都 23区, 荒川区
給与
400万円 ~ 650万円
更新日
2016年09月29日 15:46

応募必要条件

職務経験
3年以上  
キャリアレベル
中途経験者レベル  
英語レベル
ビジネス会話レベル  
日本語レベル
ネイティブ  
最終学歴
専門学校卒  
現在のビザ
日本での就労許可が必要です  

募集要項

This is a general office administration position. The role may also include some other functional support or interface role with some other functions outside of Japan including IT, Country Manager, Legal and HR related matter. The details may change over time based upon the Japan organization requirements.

  1. Invoice's handling (rent fee, office supplies, stationary, telephone, mobile phone, laptop, internet line, courier services, membership fee, etc.,)          
    - Complete Goods receivable for payment via SAP system for about 30 invoices per month         
    - Create shopping cart via SRM system for irregular payment         
    - Estimate annual budget for above payment and create yearly purchase order in Nov. or Dec.         
  2. Arrangement for Visitors          
    - Hotel booking (about 100 visitors per annually)         
    - MK taxi pick up service         
    - Prepare invitation letter for Visa documents         
    - Lunch box arrangement         
    - Training/meeting set up including materials         
  3. Coordinator for IT          
    - Coordinate for server issue and PC trouble with IT team, local IT support company         
    - Prepare company owned mobile phone, laptop, server replacement         
    - Support Shanghai's IT, Leslie and Magic         
    - Arrange new employee's IT account request         
  4. Office administration          
    - Purchase office supplies, stationery, laptop, mobile phone, business card, fix telephone etc. ,        
    - Manage contract such as lease         
    - Perform general reception task         
    - Arrange courier service  
  5. Assist with on the ground operation of HR functions and duties

-Provide clerical and administrative support related with Human Resources

-Compile and update employee records (hard and soft copies)

-Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, etc)

-Coordinate HR projects (meetings, training, surveys etc) and take minutes

-Deal with employee requests regarding human resources issues, rules, and regulations

-Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)

-Properly handle complaints and grievance procedures

-Conduct initial orientation to newly hired employees      

        6. Legal

-Performs clerical, administrative and general office duties liaising with the designated legal firm and regional internal counsel. 

 Others :         
- As needed, work as an interface for other functions with functional leaders outside of Japan.

-The detail depends upon the time and may change over time

スキル・資格

  1. Bachelor or above degree
  2. 5+ years of related work experience in multinational companies working as Administration Assistant, Secretary, HR etc.,
  3. Familiar with office machine, equipment.
  4. Proficient in Microsoft Office, WORD, PPT etc.,
  5. Detail-oriented, passionate and presentable.
  6. Fluent in spoken and written English, Publication-quality written Japanese.
  7. Enjoy working with people, a magnet of the office, good ream player.
  8. Good communicator with external and internal customers.
  9. Willing to go extra miles to get things done.

会社概要

グローバルに事業を展開する日系人材紹介会社のリーディングカンパニーとして、私たちは他に類のない人材ネットワークから、日本人の優秀なバイリンガル人 材や外国人のプロフェッショナル人材をご提供することが可能です。幅広い業種、職種においてのエキスパートである当社のネイティブあるいはバイリンガルコ ンサルタントが皆様のパートナーとなり、適材適所で人材のご紹介をいたします。

My client is an American Company specialized in Chemical Specialities. They have an office near Akasaka. 

 

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