エグゼクティブアシスタント

Provide comprehensive administrative support, including complex calendar management, call handling, preparation of sensitive documents, travel coordination, and expense reimbursement processing.
Manage end-to-end meeting coordination, including planning, preparation, logistics oversight, and arrangements such as transportation, restaurant bookings, and visitor registration.
Prepare and set up conference rooms, coordinate food and beverage orders as needed, and ensure rooms are cleaned and reset following meetings.
Oversee onboarding logistics for new joiners, including ordering business cards, arranging PC and corporate mobile phone setup, processing corporate card requests, and managing office access registration.
Support offboarding processes by retrieving and disabling corporate cards and office access, collecting and resetting PCs, and managing corporate mobile phones.
Provide phone coverage by answering, screening, and routing calls as appropriate.
Manage courier services (e.g., DHL, FedEx) and support printing requests.
Provide backup support for office management responsibilities as delegated by the Office Manager, including office supply ordering and inventory management.
Assist with ad hoc requests such as client gifts and NDA execution.
Prioritize and balance multiple tasks, adjusting as needed to meet deadlines and deliver high-quality outcomes.
Anticipate, research, and address potential issues or emerging needs in a timely manner.
Actively listen, respond, and adapt to the needs of others, building effective relationships and trust across diverse teams.

Employee Benefits:
Health Insurance Employees' Pension Employment Insurance Industrial Injury Insurance

Requirements
Minimum 8?10 years of relevant administrative experience; experience in financial services preferred.
Advanced proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, etc.).
Strong verbal and written communication skills that are clear, concise, and accurate.
Demonstrated integrity, discretion, and ability to handle sensitive information.
Exceptional attention to detail with the ability to multitask and operate effectively in a fast-paced environment
while maintaining urgency, accuracy, and professionalism.
Flexibility to troubleshoot and support matters outside of standard business hours when necessary.
Outstanding organizational and time-management skills, with the ability to set priorities, manage multiple
stakeholders, and navigate frequent changes.
Ability to balance teamwork with independent initiative and sound judgment to solve practical problems and
deliver results.
Willingness to seek learning opportunities and take on new responsibilities as needed.
A collaborative team player with a positive attitude, strong work ethic, and the ability to work independently.