PR/096271 | Building Management Operation Executive

Location

Hanoi

Company Overview
A well-established international real estate and property investment company managing large-scale commercial and mixed-use developments in Vietnam.

Job Responsibilities

• Gather operational and management data from building operations teams, property management partners, and internal stakeholders; prepare consolidated reports for management in English, Japanese, and Vietnamese.

• Track action items and ensure approved plans are implemented effectively across assigned projects.

• Assist department managers in preparing business proposals, operational reports, and supporting documents for management review and approval.

• Coordinate with multiple properties to monitor project performance, operational progress, and key outstanding matters.

• Consolidate and analyze operating expenses, capital expenditures, and periodic financial forecasts from project teams.

• Monitor budget utilization to ensure spending aligns with approved plans and business objectives.

• Support annual budgeting activities by working closely with operational, technical, and cross-functional teams.

• Manage procurement activities including vendor sourcing, quotation collection, tender administration, contract coordination, and payment processing.

• Liaise with external service providers and software vendors to support digital transformation initiatives and business process enhancement projects.

• Participate in system requirement discussions, process validation, and user testing to ensure solutions meet business needs.

Job Requirements

• Vietnamese nationality.

• Bachelor's degree or above in Business Administration, Finance, Accounting, Property Management, or a related discipline.

• 3-5 years of relevant experience in property/building operations, procurement, project coordination, operational finance, accounting, or administration.

• Strong command of English in both written and verbal communication, including experience handling business correspondence and contractual documents.

• Japanese language proficiency at JLPT N2 level or higher.

• Advanced proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Word.

• Detail-oriented, well-organized, and capable of coordinating with multiple stakeholders in a dynamic environment.