Academic Partnership Coordinator

This position provides administrative support for establishing institutional-level academic partnership, especially with domestic scientific research universities, including those related to the J-PEAKS initiative. The role supports effective communication and collaboration with internal sections, academic institutions, government agencies, and other stakeholders in Japan. 
 

This position is funded by the J-PEAKS Grant, which was approved by the Japan Society for the Promotion of Science (JSPS).  

Responsibilities

1. Maintain records of academic partnerships and external institutional engagement. 

2. Communicating and coordinating with related divisions regarding academic partnership with other institutions. 

3. Support the preparation, review, and Japanese-English translation of institutional and government-related documents. 

4. Support J-PEAKS activities, including coordination, documentation, reporting, and stakeholder communication. 

5. Coordination of meeting schedules, preparation of agendas and materials, and preparation and management of meeting minutes. 

6. Prepare periodic and ad hoc reports concerning institutional-level collaborative activities and other section activities (for internal/external reporting as well as for publication).  

7. Assist with the execution an operating budget for section activities.  

8. Other related tasks, as assigned.  

(Required)  

1. Minimum of five (5) years of administrative experience 

2. Strong skills in Microsoft 365 applications (WORD, PowerPoint, Excel, etc.) and familiarity with social media platforms 

3. Experience in filing and document management 

4. Excellent formal communication skills, both verbal and written, in English and Japanese 

5. Ability to work independently with minimal supervision and collaboratively within a team environment. 

6. Flexibility and adaptability to meet the demands of the role. 

7. *People with no research experience are encouraged to apply 

(Preferred)  

1. Experience studying abroad or working in an international environment 

2. Experience working in an academic environment such as a university 

3. Budget management, review, and execution experience.