PR/110539 | Senior Assocate-HR

About the Role

We are seeking a dynamic and proactive Senior Associate HR & Administration to manage end-to-end HR operations and administrative functions. The ideal candidate will have strong expertise in HR processes, expatriate management, visa and FRRO compliances, travel administration, and office management. Experience in a Japanese manufacturing environment and exposure to supporting Japanese expatriates will be a significant advantage.

This role requires excellent coordination skills, attention to detail, and the ability to work independently while managing multiple responsibilities across HR and Administration.

Key Responsibilities

Human Resources Operations

• Coordinate recruitment activities, candidate onboarding, induction, and joining formalities.

• Maintain employee records, personal files, attendance data, confirmations, and HR documentation.

• Generate and maintain HR reports, MIS, and employee-related records.

• Support employee engagement initiatives and HR programs.

• Ensure compliance with company policies, procedures, and statutory requirements.

Expatriate Management

• Manage end-to-end visa processing, renewals, and documentation requirements.

• Coordinate FRRO registration, renewal, and compliance activities for expatriates.

• Provide administrative and operational support to Japanese expatriates and visitors.

• Liaise with government authorities, consultants, and external agencies for immigration-related matters.

• Ensure timely completion of all expatriate-related documentation and legal formalities.

Administration & Facility Management

• Coordinate hotel bookings, travel arrangements, transportation, and accommodation for expatriates and business visitors.

• Manage office administration activities, including vendor coordination and facility management.

• Monitor office supplies, consumables, and administrative services.

• Coordinate with service providers to ensure smooth day-to-day office operations.

• Support organizational events, meetings, and administrative projects as required.

Desired Skills & Competencies

• Strong knowledge of HR Operations and Administration.

• Hands-on experience in Visa Processing and FRRO Compliance.

• Experience in Expatriate Management, preferably involving Japanese employees.

• Knowledge of travel, hotel, transportation, and accommodation management.

• Excellent communication, coordination, and stakeholder management skills.

• Strong planning, organizational, and problem-solving abilities.

• Proficiency in MS Office (Excel, Word, and PowerPoint).

• Ability to work independently and effectively manage multiple responsibilities.

• High level of professionalism, confidentiality, and attention to detail.

Preferred Qualifications

• Experience working with a Japanese Manufacturing Company.

• Knowledge of the Japanese language will be an added advantage.

• Experience in handling Japanese expatriates and cross-cultural work environments.

• Exposure to manufacturing industry HR and administrative practices.