TR/118550 | (Japanese Speaking) Operations Flow Assistant

Company: Japanese trading company

Position: (Japanese Speaking) Operations Flow Assistant

Location: London (hybrid working, 3 days/week required in-office at minimum)

Type: Temporary (3–6 month contract with the potential to transition into a permanent position)

Salary: Depending on experience 

Key Responsibilities

• Coordinate internal processes for contract execution and counterparty onboarding

• Liaise with internal and external stakeholders to ensure timely onboarding and approval workflows

• Arrange, track, and manage the contract signing process

• Maintain accurate filing, organisation, and records of contracts and related documentation

• Review executed contracts to confirm required information for payments and settlement

• Monitor key contract dates (expiry, renewal, amendments) and issue reminders as needed

• Support vendor agreement novation and associated documentation

• Assist with the preparation, organisation, retrieval, and maintenance of operational documentation

• Contribute to the creation, maintenance, and update of operational manuals and procedures

• Handle confidential and sensitive information with discretion and care

• Support continuous improvement of administrative and operational processes

Ideal Candidate Profile

Experience & Skills

• Previous experience in administration, operations support, or a middle‑office role

• Experience in energy trading, commodities, or financial services is highly preferred

• Proficient in Microsoft Office, particularly Excel, Word, and Outlook

• Strong numerical skills, with the ability to handle fee calculations and basic reconciliations

• Strong interpersonal skills with the ability to work across Trading, Support Functions, and Senior Management

Personal Attributes

• Highly organised, with the ability to manage multiple tasks and deadlines

• Exceptional attention to detail and accuracy

• Proactive, reliable, and willing to take ownership of responsibilities

• Clear, professional communication skills

• Able to handle confidential information with care and integrity

• Capable of identifying issues, escalating appropriately, and collaborating to resolve them

We regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.