PR/160728 | Finance and Administration Executive (with global technical distributor in Penang)

The Finance & Administration Executive is responsible for supporting the financial operations, statutory compliance, payroll administration, office administration, and business support functions of the company in Malaysia. This role serves as a key operational support position to ensure business continuity, regulatory compliance, accurate financial reporting, and efficient day-to-day administration of the Malaysia entity.

Responsibilities

• Maintain a full set of accounts and supporting schedules

• Ensure timely and accurate monthly, quarterly, and year-end financial closings

• Prepare financial reports and management reporting packages.

• Perform balance sheet reconciliations and variance analysis

• Support budgeting and forecasting activities.

• Ensure compliance with Malaysian statutory and regulatory requirements.

• Coordinate tax filings, SST requirements (where applicable), withholding tax matters, and e-Invoicing compliance.

• Liaise with external tax agents, auditors, and company secretary.

• Ensure timely submission of statutory reports and maintenance of corporate records.

• Coordinate annual statutory audits and financial audits

• Perform three-way matching of Purchase Orders, Goods Receipts, and Supplier Invoices.

• Coordinate payroll processing and payroll-related reconciliations.

• Administer employee benefits and statutory contributions including EPF, SOCSO, EIS, and PCB.

• Support day-to-day office administration and facility management.

• Coordinate service providers, office vendors, and corporate documentation.

• Support travel arrangements, meeting coordination, and administrative requirements.

• Maintain company records, licenses, insurance policies, and compliance documentation.

Requirements

• At least 5 years of working experience in accounting and administration, preferably in trading and distribution industry

• Capable to handle fullset accounts. Experience in payroll is an added advantage