(Hybrid Work) Bilingual HR Operations in Yokohama!

HR Operations for Contingent Workforce

 Salary:  – ¥7M (Negotiable based on experience)

About the Company

A global leader in the semiconductor equipment industry, this organization operates as the Japan entity of a U.S.-based company. With multiple service centers across Japan, it supports advanced manufacturing and technology operations nationwide.

Overview

We are looking for a Contract Specialist to support the Contingent Workforce Program in Japan. This role focuses on managing contracts for temporary (dispatch) employees across engineering and back-office functions.

You will work closely with global stakeholders, including a U.S.-based Director, and play a key role in ensuring smooth operations, compliance, and stakeholder coordination.

Key Responsibilities

• Manage day-to-day operations of the contingent workforce program using a Vendor Management System (VMS)
• Oversee and administer contracts for dispatch (haken) employees
• Support managers and vendors with program policies, processes, and training
• Handle invoice processing and ensure accuracy through the VMS
• Act as the main escalation point for contingent worker-related issues
• Coordinate onboarding and offboarding processes
• Collaborate with global teams on projects and quarterly initiatives
• Maintain process documentation and ensure clear communication with stakeholders
• Build strong relationships with staffing vendors and ensure compliance
• Identify operational issues and propose effective solutions

Why Apply?

• Opportunity to work in a global, structured environment
• Exposure to international stakeholders and programs
• Develop expertise in workforce management and operations
• Hybrid work style with flexibility

Requirements

• Business to advanced level English (ability to communicate with global stakeholders)
• Strong communication skills with the ability to work across different teams and levels
• Experience in administration, contract management, or coordination roles
• Ability to manage multiple tasks, prioritize, and meet deadlines
• High attention to detail and problem-solving mindset
• Proficiency in Microsoft Office (Excel, PowerPoint, etc.)
• Bachelor’s degree preferred (or equivalent experience)

Preferred Experience

• Experience in HR operations, contingent workforce, or vendor management
• Familiarity with staffing/dispatch (haken) environments
• Experience working in a multinational or matrix organization