PR/118488 | (French Speaking) Accounting & Office Administrator

Company: Japanese firm

Position: (French Speaking) Accounting & Office Administrator

Location: Brussels (hybrid-working)

Salary: Depending on experience 

You will play a key role in supporting daily office activities, including payment processing, invoice management, and responding efficiently to internal parties, while working closely with the Office Administrator to ensure smooth and well-organized business operations.

Key Responsibilities

• Supporting the Office Administrator with a variety of administrative duties, including processing daily payments, handling invoices, managing office supplies, and overseeing general office operations.

• Assisting with internal expense reimbursement workflows.

• Coordinating with the administration team at the HQ to facilitate smooth and efficient operations.

• Providing support, such as organizing meetings, preparing travel arrangements, and coordinating business trips.

• Contributing to the preparation of business pitch materials and company newsletters.

• Maintaining and organizing documents, files, and resources.

Requirements

• Bachelor’s degree in any field; a background in administration or a related discipline is an advantage.

• At least three years of administrative experience. Experience within finance or accounting departments is considered a plus.

• Excellent written and spoken English is essential. Proficiency in French will be highly valued, and additional language skills—such as German or Japanese—are an asset.

• Candidates must already hold the legal right to work in Belgium.

• Strong communication skills with both internal stakeholders and external clients or vendors.

• Solid PC literacy, including professional typing skills and proficiency in Microsoft Word, Excel, and Outlook (or equivalent tools).

• Exceptional interpersonal abilities and a client‑oriented mindset.

• A proactive and adaptable approach, with the capacity to handle diverse tasks and requests.