Bilingual Personal Assistant (Japanese / English)

Job Description

We are a creative agency working with a wide variety of clients — from global brands to startups — across projects spanning film, events, digital content, and beyond. Our team brings together 12 nationalities, making for a genuinely international and collaborative working environment.

We are currently looking for a bilingual Personal Assistant (Japanese and English) to support two members of the leadership team based in Tokyo.

This role is highly varied and involves supporting a wide range of day-to-day operational and administrative activities. Tasks may include scheduling meetings, reviewing emails and meeting notes to summarize key action points, drafting or replying to correspondence in Japanese and English, and coordinating logistics for meetings or projects. Given the diversity of our client work, no two weeks look the same — you might be helping coordinate a shoot one day and supporting a brand partnership the next.

The Personal Assistant will also occasionally support sensitive and confidential matters, such as reviewing contracts or assisting with important documentation. As such, strong organizational skills, attention to detail, and discretion are essential.

This is an ideal position for someone who enjoys being at the center of operations, helping things run smoothly behind the scenes while working in a bilingual, multicultural professional environment.

The charm of this job

One of the most rewarding aspects of this role is the variety and level of trust involved in the work. No two days are exactly the same, and you will play an important role in helping senior professionals manage their time, communication, and priorities effectively.

Working within a creative agency means you'll be exposed to a broad range of industries, projects, and creative processes. The role also offers the opportunity to work closely with decision-makers, gaining insight into how projects, partnerships, and business operations are managed at a senior level — all within a team where a dozen different cultural perspectives come together daily.

For candidates who enjoy organization, communication, and problem-solving, this role provides a unique chance to become a trusted partner in day-to-day operations while working in an international and bilingual setting.

• Native-level Japanese with strong professional English ability
• Excellent organizational and time-management skills
• Strong written communication skills in both Japanese and English
• Ability to manage multiple priorities and handle varied tasks
• High level of discretion when handling confidential information
• Proactive, reliable, and detail-oriented working style

Work Location
102-0071
Chiyoda, Japan
Iidabashi/Kudanshita/Suidobashi

Salary
Negotiable based on experience
Detail: To discuss.
Salary Bonuses：Bonus paid on top of indicated Salary
Salary Commission：Undisclosed

Work Hours
Flextime. 8 Hours per day / 40 hours per week.
Core hours: 11am to 3pm.

Holidays
Japanese national holidays.
See exmaple contract for info on additional paid holidays.