PR/160239 | Contract Executive (Senior) - Design & Build Japanese contractor based in PJ

JOB RESPONSIBILITIES: 

Contract Administration

• Manage pre‑ and post‑contract activities for M&E and construction projects.

• Review, evaluate, and verify subcontractor quotations, progress claims, and payment certificates.

• Prepare and manage contract documentation, variation orders, extension of time (EOT) claims, and final accounts.

• Ensure contract terms, pricing structures, and deliverables comply with project requirements.

Cost & Financial Control

• Support cost estimation, budgeting, and monitoring of project expenditures.

• Review overall costing status and support internal audits to ensure financial accuracy and compliance.

• Identify discrepancies, potential risks, and cost‑saving opportunities.

Tender & Procurement Support

• Participate in tender preparation, bid analysis, and proposal submission.

• Support procurement processes by coordinating with suppliers and subcontractors.

• Ensure accurate documentation and comparison of technical & commercial packages.

Compliance & Documentation

• Ensure adherence to company Quality Management System (QMS) and Japanese engineering standards.

• Maintain updated contract records, correspondence logs, and documentation for internal and external audits.

• Assist with company-wide compliance programs as needed (similar to other senior roles). 

Coordination & Stakeholder Communication

• Liaise with internal stakeholders: Project Managers, Engineers, Finance, QA/QC, and Procurement teams.

• Interface with external parties: subcontractors, suppliers, consultants, clients, and authorities.

• Participate in meetings and provide contract‑related updates and analyses.

JOB REQUIREMENTS: 

• Degree/Diploma in Quantity Surveying, Contract Management or related fields.

• Minimum 5–7 years experience in contract administration within M&E, HVAC, cleanroom, utilities, or construction industries.

• Strong analytical skills with understanding of costing, tender evaluation, and contract terms.

• Proficient in Microsoft Excel, Word, PowerPoint; familiarity with contract or costing software is an advantage.

• Able to speak in Mandarin is added advantage 

• Ability to work independently, handle multiple deadlines, and coordinate across departments.

• High integrity, attention to detail, and commitment to quality and compliance.

BENEFITS:

• Career advancement opportunities.

• Attractive remuneration, performance bonuses, medical benefits, insurance & company trips.

• Mileage/toll/parking reimbursement & allowances.

• Training and development with Japanese engineering standards. 

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