Sales Assistant / Sales Support

≪Job Description & Position Highlights≫

• Support roles handling customer interactions, proposal creation, and project progress　management to back up sales activities
• Contribute to maximizing sales results from behind the scenes and supporting the success of　global projects
• Work directly under executive leadership to gain high-level business experience and growth　opportunities
• Flexible working environment with full flex hours and the freedom characteristic of foreign　companies

【Job Responsibilities】
This role directly supports the sales team in driving business opportunities by
managing client communication, preparing proposals and quotations, tracking pipeline
status, and coordinating project delivery.

■Responsibilities：
＜Sales-Focused Responsibilities＞

• Support sales team in client communication and follow-ups
• Manage sales pipeline and update CRM data accurately
• Support preparation of proposals, quotations, pitch decks
• Assist sales members in lead tracking and opportunity development
• Join internal briefings and assist in coordinating client requirements

＜Project & Operations Support＞

• Coordinate schedules for client meetings, events, and delivery timelines
• Liaise with vendors for quotations, orders, and delivery
• Prepare project-related documents (PO, contracts, delivery forms)
• Track cost estimates, billing schedules, and invoicing status

＜Light Administrative Support＞

• Travel and expense coordination for sales members
• General coordination and administrative tasks as needed

■Reports to：
Vice President or Executive Director 

■Career Path：
Potential career growth to Senior Sales Coordinator or Sales Admin Manager  

■About Us：
Pico Group is a Hong Kong–listed global organization with offices in 36 cities
worldwide. Pico Japan supports multinational and domestic clients in exhibitions, brand
activation, retail and digital solutions.

【Employment Type】
Full-time permanent  

【Salary】
Annual salary: JPY 4.0M–4.8M (depending on experience  
■Bonus: company scheme, historically near-fixed (~2 months)

【Working Hours】
9:00–18:00 (Full flextime, no core hours)  

【Work Location】
Tokyo Office   
※Telework system available (this position mainly onsite) 

【Holidays & Leave】

• Year-end and New Year holidays

【Benefits & Welfare】

• Transportation allowance
• Social insurance coverage  
   

【Requirements】

• 3+ years of experience in sales support or client-facing coordination
• Native-level Japanese, business-level English
• Strong communication and relationship-building skills
• High proficiency in Excel, PowerPoint, CRM tools 
• Ability to multitask in a fast-paced environment
• Experience in advertising, events, or creative industries is a strong plus