【英語必須】オフィスマネージャー・秘書

Closest Station:  Tokyo Station

Job Type: Haken

Hiring Background: increase personnel

Department: Office Management and Communication

Working Hours: Mon~Fri 9:00~18:00

Working environment: Young company looking to grow their team in Japan

Job Contents:

Executive Assistant Duties:

· Manage Co-Head of Japan’s schedule, including arranging meetings and appointments.

· Expenses and travel management

· Meeting arrangement with external clients/visitors for Co-Head of Japan

Office Manager Duties:

· Oversee facilities planning and coordinate the supportive services for the office such as visitors’ registration, mail distribution, courier and building pass access.

· Responsible for the safe keeping of office equipment, warranty period and servicing.

· Manage stationery and pantry supplies efficiently and support the efficiency of the workplace by adopting Go Green initiatives and minimizing wastage.

· Organize meetings of the assigned department including booking of meeting rooms, VC facility and refreshments when required. Arrange travel booking when required.

· Verifying invoices relating to general office - stationery, couriers, travel etc. before forwarding to Finance for payment.

· Ordering of business cards, festive gifts, flowers for special occasions when required.

· Consolidation of monthly activity reports from departments and distribution to the floor.

· Facilitate and administer other office duties as needed

· Coordinate external events/exhibitions

· Arrange office events, such as offsite meetings and events

Personality of Co-Head of Japan

·  Driven individual looking to expand her team

·  Moves fast and clear with her expectations from her team

·  Comes into the office everyday

·  Japanese Female who speaks fluent English