[Administrative Assistant] Private Investment firm

The client is expanding their business in Japan and looking for a new Admin position to provide administrative and organizational support.

Client Details

The company is a prominent global investment firm specializing in real estate and hospitality. With a strong track record of successful investments and a strategic approach, the company identifies and capitalizes on lucrative opportunities in the market, creating value and delivering exceptional returns to its investors.

Description

• Efficiently manage multiple executive calendars using Microsoft Outlook, ensuring all appointments and meetings are accurately scheduled.
• Provide professional telephone support, handling calls with courtesy and professionalism, taking messages or addressing inquiries as needed.
• Coordinate comprehensive travel arrangements, both domestic and international, including flights, accommodations, car rentals, and car services.
• Offer general administrative assistance, including document creation, editing, and maintenance of various files, spreadsheets, and presentations.
• Organize internal and external meetings, handling room reservations, equipment setup, catering, and preparation of meeting materials such as presentations, agendas, and necessary documents.
• Follow up on action items resulting from meetings as directed, ensuring timely completion.
• Manage department supply and stationery requests, including letterhead, envelopes, business cards, and office supplies.
• Distribute daily mail to the appropriate team members.
• Undertake ad-hoc assignments as requested, demonstrating flexibility and adaptability.

Job Offer

• International workplace
• Attractive benefit package
• Communicate with overseas offices

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Linh Nguyen on +813 6832 8697.

• Experience in administrative support to executive levels　
• Excellent verbal and writing communication in both English and Japanese (native level)
• Strong computer skills - Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint
• Ability to work in fast-paced environment and visit office frequently
• Detail oriented with strong sense of confidentiality