【フルリモート】EA Position @ International SaaS Company

Job Responsibilities

1. Travel Arrangements
① Handle travel arrangements for managers including all land/air transfers and hotel accommodations domestically and internationally
② Provide support to other leadership when necessary

2. Expense Management /Budget Management
① Prepare accruals/forecast budgets and process managers’ expense reports for Domestic and International trips

3. Schedule Management
① Manage, prioritize, and coordinate schedules for conference calls, internal meetings, and events
② Plan and execute arrangements, including arranging for logistic requirements in any meetings, such as booking meeting rooms and conferencing numbers, sending invites, arranging for AV facilities, ordering food/drink, and distributing meeting materials
③ Collect and prepare presentation materials to be used during meetings
④ Manage division events including regular/ad hoc team meetings, celebrations, team building, and engagement events as requested

4. Visitor Arrangements
① Plan & provide support to visitors from overseas in partnership with other Executive Assistants (Agenda preparation, scheduling meetings, arranging transportation, meals & drinks, etc.).
②Perform administrative duties responsibly and confidentially including documentation, filing & mailing.

Requirements
- Experience in secretarial /assistant duties for at least 3-5 years at global companies
- Able to use necessary programs (G-Suite, Zoom, MS Word, Excel, PowerPoint)
- Excellent communication skills both in Japanese & English (business level)
- Translation skills – building relationships and partnerships with global team members as well as Executive Assistants and other functions
- Able to handle multiple tasks with accuracy and sense of urgency
- Being helpful and willing to support others