外資法律事務所 Office administrator (Permanent employment)

Office Administrator
We are looking for a candidate who can provide a professional service as a general administration at this very well-respected international law firm in Tokyo. We offer a highly multicultural environment, and a friendly and supportive office culture.
RESPONSIBILITIES
• Answer our representative phones and transfer to the appropriate staff member, take and distribute accurate messages • Coordinate messenger and courier service (Sagawa, DHL, T-Serv) • Receive, sort and distribute incoming postal mail and courier • Prepare outgoing mail • fax, scan and copy documents • Management of office filing and storage systems, including arrangements for the disposal of confidential documents • Update and maintain internal staff contact lists or seating chart • Organize travel arrangements for business services staff • Co-ordinate and organize office events • Monitor and maintain office supplies • Ensure office equipment is properly maintained and serviced • Perform work related errands as requested such as going to the post office and public offices • Keep office area clean and tidy • Facility management including office security systems • Support on dealing with IT vendors • Processing of invoices and reimbursement of expenses
• Updating operational manuals
• Supporting other department’s administrative work on ad-hoc basic Back-up for reception staff • Provides support to the office manager by locating and collecting information required for procurement activities, assisting with awareness-raising activities on sustainability and responsible business, and assisting with responding to various requests from the global team • Support office managers in planning and holding APAC conference
 

REQUIREMENTS
• Excellent communication skills
• Native Japanese language skills
• Business-level English language skills
• Basic PC skill (word, excel, outlook, etc.)
• At least 5-6 years' experience in general administration in a professional services firm is preferable. General administration experience in other business companies is also acceptable.
• Team player and flexible attitude
• Ability to work independently
• Flexibility, Client focused