年間休日160日以上【横浜】Administrative Assistant for School Leadership 独占求人

【School】
1924年創立の横浜インターナショナルスクールは、幼稚園、小学校、中学校高等学校からなるインターナショナルスクールです。40カ国以上の国籍からなる生徒数は700名以上、10カ国以上の国籍からなる教職員スタッフは120名になります。2022年1月に新校舎へ移転しました。

Yokohama International School, founded in 1924 is a dynamic and exciting place to work and learn, and we are looking for people who want to contribute to the continuing growth and development of our school and community.

【Summary】
The All-School Leadership Administrative Assistant provides comprehensive administrative support to the Head of School, Director of Learning and Director of Operations and Supports the Board of Director executive team in administrative duties.

【Key Responsibilities】

• Provide comprehensive support to the Head of school, Director of Learning and Director of Operations (the “team”)
• Prepare and send correspondence, reports and documents as required
• Organize and coordinate meetings, schedules and calendars
• Organize meeting logistics including booking rooms (internal and external), arranging resources and ordering refreshments when required
• Assist the team in organizing school events, workshops and Professional Learning events
• Assist with travel arrangements, accommodation and visa requirements for for school visitors and for the team
• Handle incoming and outgoing mails and other materials for the  team
• File, copy and perform other reasonable administration tasks as required by the Head of School
• Coordinate the flow of information for the team
• Maintain the various school documents, pro-forma and correspondence related to whole school requirements as directed by the team
• In liaison with the Director of Learning, support staff in making logistical arrangements for professional learning including travel and accommodation where required

Board of Directors support

• Coordinate and distribute agendas for regular meetings
• Complete documentation and filing for the Board Executive 
• Support the Chair of the Board with additional administrative needs including communications and updates
• Support logistics and booking for onsite and offsite meetings and workshops
• Ensure all board files and documentation is stored correctly within the shared drive
• Liaise with the Facilities and Legal Affairs Manager to ensure all legal requirements are met for documentation and filing

【Qualifications】
The ideal candidate should have:

• Ability to take initiative and problem solve
• Ability to manage multiple tasks in a methodical manner
• Maintain confidentiality at all times
• Ability to work as a team
• Ability to work independently
• Collaborative, proactive and flexible
• Ability to remain calm in times of pressure and always be approachable

【雇用形態】正社員
・想定年収：500万〜
・昇給：年1回　8月
・賞与：年1回（6月）

【休日・休暇】
・完全週休2日制（土・日休み）
・スクールカレンダーに準じて有給休暇あり（春2週間、夏20日間、秋1週間、冬3週間）
・傷病休暇30日
・産前産後休暇
・育児休暇
・介護休業

【福利厚生】
・私立学校共済保険（雇用・労災・健康・厚生年金）

【勤務開始日】
・2023年10月中旬を希望していますが、柔軟に対応します。