人事スタッフ／HR & Admin Officer｜1869年に成立した英国発のインターナショナルスクール日本校

Division/School: Malvern College Tokyo
Service location: Kodaira City, Tokyo
Reporting line: HR Manager
Effective date: Immediate

Job Purpose
A Human Resources Officer assists the HR Manager with recruitment, payroll management and other human relations duties, including the development and implementation of HR initiatives and systems.

Main Duties and Responsibilities

Recruitment
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
• Create and implement effective onboarding plan • Handle coordination and monitoring of visas for expatriate employees Staff Management
• Assist with day-to-day HR functions and duties
• Maintain employee records according to policy and legal requirements
• Review employment and working conditions to ensure legal compliance
• Assist in performance management processes
• Support the management of disciplinary and grievance issues
• Look after the health, safety and welfare of all employees
• Assist in developing training and development programs with relevant teams

Payroll
• Maintain and process company’s monthly payroll
• Collect and manage monthly timesheets
• Assist in payroll preparation by providing relevant data
• Answer staff questions about wages, deductions, attendance, and time records
• Receive and coordinate requests for leave and other absences
• Distribute payment statements
• Manage on payroll expenses
• Ensure wages and tax withholdings comply with regulations

Other
• Process documentation and prepare reports relating to personnel activities
• Deal with employee requests regarding human resources issues, rules, and regulations
• Support the development and implementation of HR initiatives and systems
• Communicate with public services as needed

Key Relationships
Internal: Faculty, Office staff, Leadership Team
External: Visitors, Vendors

• Bachelor’s Degree
• 1~3 years' work experience in human resources.
• An understanding of labour laws, rules, regulations and best practices
• Ability to showcase strategic thinking and tackle problems from different angles
• Ability to work with various kinds of school data, including the skill to learn new systems and how the various parts of a system relate to the whole school
• Strong computer literacy (Microsoft Office)
• Good interpersonal and communication skills
• Ability to multi-task and balance ambiguity in a rapidly changing environment
• Ability to work productively with frequent interruptions
• Professional appearance to represent our organization Additional Requirements
• Any relevant training courses or credentials in Human Resources are a plus