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求人ID : 1307148 更新日 : 2022年07月29日

GA Specialist of a foreign automotive company

勤務地 東京都 23区, 港区
雇用形態 正社員
給与 600万円 ~ 700万円

募集要項

Scope of this position :
Under the general supervision of the GA Manager, this position is in charge of coordinating general services processes: building/office maintenance, repairing arrangement and cleaning, canteen, internal mail delivery, corporate vehicle other than PR cars administration etc. Maintain relationship with external service provider and monitor their performances to ensure compliance with agreements.
Responsible for activities such as office supply and distribution, office renovation (ex: layout proposal for desks, chairs, meeting table, cabinets, office furniture), mail delivery, building cleaning, parking management and company car administrations and new vehicle registrations with local authorities, etc. Responsible for all aspects of administration work related to Japanese OSHA programs and Natural Disaster/Fire Risk Prevention program in communication with HR Operation Manager.
This position is also performs as receptionist at the company reception. Operate a switchboard and receive visitors so that all callers/visitors are dealt with promptly, courteously, and accurately.
Primary responsibilities:
1. Corporate Car Administration (50%):
· Working with Sales Department and Logistics Department, consolidate a complete listing of all Company Car by country including, but not limited to: employee name, car lease starting/termination date, owner, an accurate listing of every company car including assigned cars, external leasing cars, field cars, and pool cars.
· Participate in outsourcing administration. Liaise with chosen vendors, and service providers ensuring the deadline and preparation as requested. Supervise vendors regarding company vehicle registration, maintenance and repairing.
· For new cars, ensure application of the car policy to provide cars to employees that are eligible for this benefit in all countries and that copies of all paperwork is collected for outsourcing vehicle registration process.
· Assist in car returns checking documents to assure accuracy and timely return including vehicle state. When an accident is reported, contact insurance company and service provider(s) when needed.
· Where applicable, ensure the use of gasoline card and ETC card set in each vehicle.
· Assist IAP Company Car Committee with creation, update and revision (as necessary) of procedures to ensure efficient and effective operation of the company car program, which may include processes for renewing insurance policy, processing applications, monitoring and tracking the use of company cars, etc.
· Liaise with insurance company when needed.
2. General Service Coordination (50%):
· Responsible for office maintenance and renovation when needed. Liaise with the building maintenance company or other vendors; ensure the office in a proper state. Make work order when needed.
· Prepare and initiate natural disaster/fire prevention program and prepare necessary set ups and items for first aid and emergency kits. Prepare regular report to local fire office and building maintenance company.
· Arrange Statutory Occupational Health Committee periodically and initiate OSHA related training for all level of employees
· Conduct Working Environment Measurement in liaise with building maintenance company and maintain records accordingly.
· Maintain security cards, employee badges, visitor cards and spare keys to support/advise employees when needed.
· Maintain necessary copies of certificates of corporate registration and official seal as needed.
· Maintain office supply and monitor stocks. Order necessary items when needed and proceed purchasing order through the SAP system.
· Monitor GA related expenses and prepare necessary data for budgeting.
· Maintain Phone List/Office Layout sharing with employees
· Planning and managing in-house events
3. Manage Outsourcing Vendors:
· Monitor and oversee outsourcing vendor in relation with the assignments above.

応募必要条件

職務経験 3年以上
キャリアレベル 中途経験者レベル
英語レベル ビジネス会話レベル
日本語レベル ネイティブ
最終学歴 短大卒: 準学士号
現在のビザ 日本での就労許可が必要です

スキル・資格

Required Qualifications and Expertise:
· More than 5 years in General Service
· Extensive knowledge of MS Office
· Strong quantitative and analytical skills
· Strong communication skills in Japanese – speaking, reading and writing
· Basic English communication skills

Preferred Qualifications and Expertise:

· JOSHA Health Administrator certification holder or prepare for the examination within a year.

· Business level English – speaking, reading and writing

· SAP ERP experience

勤務地

  • 東京都 23区, 港区
  • 都営三田線、 三田駅

労働条件

雇用形態 正社員
給与 600万円 ~ 700万円
休日・休暇 [勤務日] 月~金、週5日

職種

  • 人事、採用 > マネジメント
  • 事務、秘書 > オフィスマネジメント、総務

採用企業情報

会社の種類 大手企業 (300名を超える従業員数) - 外資系企業
人材紹介企業情報

エンワールド・ジャパン株式会社

GA Specialist of a foreign automotive company の求人情報 | 外資系求人・英語を使う転職・就職ならキャリアクロス

会社説明

エンワールドについて

エンワールドは、アジア太平洋地域7カ国を拠点に、スペシャリスト・管理職のリクルーティングサービスを提供しています。​また、海外拠点との連携によりクロスボーダーリクルートメントでグローバル企業​の​サポート​も可能にします。

エンワールド・ジャパンについて

エンワールド・ジャパンは、外資系企業や、グローバルな視点を持つ日本企業を対象に、業界専任コンサルタントと職種専任コンサルタントとの二軸からのキャリアコンサルテーションにより、きめ細かいマッチングを可能にします。
エンワールド・ジャパンは、金融、財務を専門分野とするウォールストリートアソシエイツとして1999年に設立されました。その後、多岐に渡る業界や職種においてサービスを展開、2010年にインターネットベースの採用ソリューションでは国内トップクラスである、エン・ジャパン株式会社のグループ会社となりました。

エンワールド・ジャパン株式会社
http://enworld.com/jp

【東京オフィス / 本社】
〒104-0031
東京都中央区京橋3-1-1 東京スクエアガーデン12階
電話 03-4578-3500

【大阪オフィス】
〒530-0001
大阪府大阪市北区梅田3-3-45マルイト西梅田ビル4階
電話 06-7777-1350

【名古屋オフィス】
 〒460-0008
 愛知県名古屋市中区栄3-14-7 RICCO 栄 8階
 電話 052-990-2060

About en world

en world is a group of recruiting consultancies specialising in professional and managerial roles. Operating from 7 countries, we support global companies’ recruitment needs through our Asia Pacific network.

About en world Japan                                                                                                                 

en world Japan supports globally-renowned international and Japanese companies to hire professionals and managers. Our recruitment consultants specialise across both function and industry resulting in deep market knowledge and focused search results.
en world Japan was founded in 1999, operating as Wall Street Associates and specialising in financial services recruiting. We expanded our coverage and service in response to our customer needs. In 2010 we became a group company of en-japan inc.,a leading internet-based provider of recruitment services in Japan.

en world Japan K.K.
http://enworld.com/jp-en

[Tokyo Office]
12F Tokyo Square Garden 3-1-1 Kyobashi, Chuo-ku Tokyo 104-0031
TEL: 03-4578-3500

[Osaka Office]
4F Maruito Nishiumeda Building, 3-3-45 Umeda, Kita-ku, Osaka-shi, Osaka 530-0001
TEL: 06-7777-1350

 [Nagoya Office]
8F RICCO Sakae, 3-14-7 Sakae, Naka-ku, Nagoya 460-0008
TEL: 052-990-2060